Box
Box is a collaboration platform available on the web and mobile platforms through the Box app. Use Box to share, edit, annotate and comment on a variety of different file types. Native integration with Microsoft 365 files makes opening and editing simple on all platforms. You also build checklists and assign tasks using Box.
Availability
Box is available for use by all Baylor faculty, staff and students at baylor.box.com.
Support (B)
For assistance with Box, contact HelpDesk+ or reference one of the most commonly asked questions below. For a Getting Started Guide, the latest updates on Box, and to engage with the Box Community, visit the Box Support page.
3. New How do I use a Box folder as a drop folder?
Here are instructions from Box for using their File Request feature. It is recommended to use the option to require the user to enter their email address when uploading. Users do not have to login to Box when using File Request, so if you don't require their email address, you would not be able to tell which user uploaded which file.
Using File Request
4. What is Box?
Box is a cloud storage platform that allows you store documents online so you can access, share, and collaborate on files using your computer or mobile device.
7. What types of data can be stored in Box?
Baylor University entered into a contract with Box to enable storage of university data in Box as described in the guideline below. Free or consumer based storage systems such as DropBox, iCloud, Google Docs, and even consumer Box accounts do not meet the stringent compliance requirements needed for much of Baylor's information.
The Information Security department has a public Data Classification Guideline to help faculty and staff understand the sensitivity of the information they are using. The guideline is tiered such that information is classified by the most sensitive classification met.
Data Classification Guide:
https://www.baylor.edu/its/index.php?id=83590
Information stored on the Baylor Box platform can have a maximum classification of "Protected". At no time should information above "Protected" be stored on Box. If you are unsure of the classification of your data, please contact the Help Desk and you will be referred to Information Security staff for guidance.
13. Is this Box account mine to use forever?
No. Baylor licenses Box for current faculty, staff, and students only. It is provided to be used primarily for University academic and business purposes. The account is subject to removal after a holding period when a constituent's affiliation with Baylor is no longer current.
15. How do I log into a Box app?
12. How do I log into a Box app?
After installing the app, proceed to log in and select Use Single Sign On (SSO). Enter your Baylor email address and select Log In. You will be presented with a Baylor webpage to enter your BearID and password.
16. What is Box Drive?
Box Drive is an application for Windows and Mac that allows you to access to all of your files on Box and work with them as if they were stored on your computer. It is available for download here:
box.com/drive.
18. What is Box Edit?
Box Edit is a browser add-on that allows you to open files from the Box website in applications on your computer (Excel, Adobe, etc), and save them back to Box seamlessly.
22. How do I backup or move my personal data out of Box before I leave the university?
When a student or employee leaves the university their Baylor Box account will be disabled. To preserve personal files, sign up for a free 10GB personal Box account at box.com/pricing/individual and, once the personal Box account is established, do the following:
- Create a folder on your new, personal account
- In the top field name the folder "My Baylor Files" and in the second field invite your Baylor Box account to be an Editor by entering your full Baylor Email address (e.g., Bobby_Baylor@baylor.edu)
- Log Out of your personal Box account using the drop down menu in the upper right hand corner where your initials appear in a colored circle
- Go to baylor.box.com and log in using your Bear ID, password, and then Duo two-factor authentication.
- You will now see the "My Baylor Files" folder from your personal account listed on your Baylor Box account.
- Click the button with three dots to the right of a file or folder that appears on your file listing and select Move or Copy from the menu that appears. You should only migrate your personal files. Baylor-related information should not be stored on personal file systems.
- Select the "My Baylor Files" folder within the window that appears and select the Move button
- When the file or folder has been moved, click the "X" in the upper right hand corner of the window
- Repeat steps 6 through 8 until all of the personal files in your Baylor Box account are moved to into the "My Baylor Files" folder. Remember, only personal files may be moved.
- When all of your files are migrated, Log Out of your Baylor Box account using the drop down menu in the upper right hand corner of the Box interface.
If you do not wish to establish a personal Box account you can simply download your personal files to a local directory on your computer. Only personal files should be downloaded as Baylor-related information should not be stored on personal file systems.