How to Graduate

You can download a PDF version of this page here.

At the beginning of the semester you intend to graduate:

Mark your semester deadlines!

  • There are many deadlines to meet. These include, but are not limited to, filing for graduation, Dissertation and Theses defense, oral exams, and satisfaction of the foreign language requirement. Make sure that you mark these dates on your calendar. View the calendar

Run a degree audit – at the beginning of the semester you intend to graduate

  • Running a degree audit will allow you to ensure that you have fulfilled all of your degree requirements. If you see any discrepancies, contact your Graduate Program Director.

  • All incompletes for coursework other than dissertation/thesis hours must be cleared before the oral examination can be taken.

At least two months before the end of the semester:

Apply to Graduate via Bearweb

Purchase or rent your regalia

  • Degree candidates for master's degrees wear traditional academic dress which can be purchased online at the Baylor Bookstore.
  • Regalia for the Educational Specialist (EdS) degree is purchased through the Baylor Bookstore and should be in stock by the middle of the semester. Please contact the bookstore directly at (254) 710-2161 for any questions.
  • Regalia for Doctoral Degrees is purchased or rented through Herff Jones online. Please allow up to 8 weeks for delivery. Be sure to order your regalia based on the degree you are receiving.

For Doctoral Students and Masters (Thesis) Students:

Schedule your dissertation/thesis defense

At least two weeks before your dissertation/thesis defense:

  • Submit your Announcement of Orals form (must be submitted by Graduate Program Director, not student)

  • Schedule your Preliminary Technical Review
    See further instructions on how to schedule and prepare for your Preliminary Technical Review

  • Download the Signature Page
    See instructions on how to download and sign the Signature Page

At your Oral Exam

  • Obtain relevant signatures at your Oral Exam on

    1. The Signature Page; and

    2. The Result of Oral Exam form (Available only to faculty via OnBase)

After Your Successful Defense:

After Graduate School Approval of your Dissertation/Thesis:

  • Submit dissertation/thesis to UMI website (optional for master’s students)

  • Complete Survey of Earned Doctorates at end of semester when requested (doctoral students only)

For Non-Thesis Programs

  • Complete your Comprehensive Exams
  • After your Comprehensive Exams:
    • Confirm faculty submission of Results of Comprehensive Exam Form (Available only to faculty via OnBase). The Results of Comprehensive Exam Form must be submitted no later than 5:00pm on the last business day prior to the first day of Final Exams)

Participate in Commencement

More information on Commencement

  • Walking - It is assumed that you will walk in the commencement ceremony. If you are unable to attend then you must let the Registrar's office know.
  • Diploma - Diplomas will be sent after the degrees are conferred. Graduates will receive their diplomas several weeks after the degrees have been awarded.
  • Transcript - An official transcript will be available after five business days from Academic Records.

Baylor Graduate School

Baylor Graduate School
Morrison Hall, Suite 200
One Bear Place #97264
Waco, TX 76798-7264

(254) 710-3588

(254) 710-3870