COVID-19 Resources for Graduate Students

To address the challenges that COVID-19 crisis has caused for the graduate student community at Baylor University, the Graduate School will continue the following policies and encourage use of the following resources:

In Case of COVID-19 symptoms and/or exposure: 

  • This page is updated regularly for students 
  • Baylor students concerned that you may have been exposed to the virus that causes COVID-19, call the Baylor Health Services dedicated nurse line at 254-710-4939. This phone line is for questions or concerns about the coronavirus and will be answered by nurses from 8 a.m. to 5 p.m. Monday-Friday. Baylor Health Services will be able to make appointments at this phone number for testing for the coronavirus, if you meet several required criteria. For after hours concerns, please call 254-710-1010. 
  • Baylor students experiencing symptoms of COVID-19 and/or awaiting testing after exposure to COVID-19 should first contact Baylor Health services (above) to report your condition. You may seek testing through Baylor Health Services or your preferred medical provider (you may find links to the health care providers in Waco here). Second, contact your Graduate Program Director and your supervising faculty. We ask you to adhere to the CDC guidelines for exposure
  • For further information, contacts, and resources for Baylor students concerned about COVID-19 exposure, etc., see here
  • You may find Baylor Notification Procedures for Individuals Presumptively Positive or with Positive Tests for COVID-19 (graduate student workers and with assistantships should follow this process). 

Postdoctoral Teaching Fellowship

To help our graduate students completing their degrees at this unprecedented time, The Graduate School has launched a Postdoctoral Teaching Fellowship to maximize job opportunities for our current PhD students facing an uncertain job market. 

  • Applications will remain open through this online application form. Applications open year-round in response to COVID-19, but applicants interested in Spring 2021 positions should apply by November 1. 
  • PhD students who have recently completed their PhDs or are anticipating completing their PhDs are eligible to apply. However, the postdoctoral fellowship can only be held after the PhD has been completed. 
  • Competitive Postdoctoral fellowships will be offered as a 10-month appointment, teaching full loads during both semesters.
  • The Graduate School will continue to provide travel funding for postdoctoral teaching fellows, including both semester and full-year awardees. 

*Some additional adjunct teaching opportunities may also be available, and students who apply for the postdoctoral fellowship will also be considered for adjunct opportunities. 

Extended Timeline to Degree

  • Graduate students who need timeline extensions for their degree as a result of the COVID-19 disruption may apply to extend their time-to-degree clock.

  • Students should submit a formal statement requesting an extension which should include the specific reason why the extension is needed (disruption of research, etc.) and state the extended time requested (1-2 semesters). The formal request should be made first to the faculty advisor and graduate program director. After approval within the department, it should be forwarded to Sherry Sims and Beth Allison Barr within the graduate school.

  • The graduate school will provide timeline extensions and continue tuition remission for approved extensions, and has limited resources to help departments extend funding for affected students.

Extended Program Deadlines

  • The Graduate School extended will deadlines for Dissertation and Thesis defenses as needed in response to continued COVID-19 disruptions. The Fall 2020 deadlines can be found here. Students who need flexibility due to the COVID-19 crisis to should reach out to Sandra Harman.

  • Individual Baylor Graduate School programs may have additional degree deadlines for academic performance. Students should consult with their academic program for further information in these cases.

  • The Graduate School supports the continuation of departmental qualifying exams within non-traditional settings (remote and virtual) if the format of the exams allows for a non-traditional setting. We encourage graduate faculty and graduate program directors to be as flexible as possible to keep student degree progress on track and to reduce student anxiety.

Virtual Defenses Dissertation & Thesis

In line with the university’s goals to deliver on our educational mission while protecting health and safety, the Graduate School is asking students and committees to conduct dissertation defenses online and relaxing certain requirements for faculty signatures. Please visit the Dissertation & Thesis Resources page for further information about conducting online defenses and completing the required forms.

Flexibility Encouraged for Grading Scale

  • Although the grading system for graduate students will remain unchanged, the Graduate School is demonstrating grace and flexibility in deadlines and criteria for progression to a new stage, and encouraging graduate program directors and graduate faculty to keep the COVID-19 crisis in mind as they facilitate courses and research this semester.

  • If a student needs an exception, the Graduate School will consider joint requests from a student and faculty member.

Online Professional Graduate Students

All graduate online professional education programs continue as scheduled, without disruption. Graduate students in these online professional programs are encouraged to contact their program directors for any updates regarding possible changes in immersion events and placement activities.

Grad Pathways to Success (GPS) Workshops Moving to Online Format

The Graduate School is moving several of our GPS workshops to an online format, including Compose Yourself (CV development), How to Interview Well, Sandra Harman’s Formatting Workshop, and Beginning with the End in Mind. Follow this link to view available online GPS Workshops.

GRE Requirements for Current Applicants

We will waive the GRE for applicants if:

  • The application deadline for your program is a date in March, April, May or June AND

  • the applicant resides in an area where testing centers are closed AND

  • Your program has agreed to waive test scores during this time.  Please contact the program’s Graduate Program Director for more information. 

We are working with ETS to accommodate at home options for testing. Please see https://www.ets.org/s/cv/toefl/at-home/ and https://www.ets.org/s/cv/gre/at-home/.  At home testing is available in the U.S. and Canada, and a growing number of other countries.  Please note the system requirements.

Graduate Admissions for Current Applicants

As we navigate the impact of the COVID-19 pandemic, the Graduate School staff aims to provide both grace and flexibility while maintaining our admissions standards. Please review the information on our website here https://www.baylor.edu/graduate/index.php?id=968101, which will be updated as needed, and contact GraduateAdmissions@baylor.edu with any questions.

Additional Resources for Graduate Students during the COVID-19 Crisis

  • Our campus food pantry, The Store,  is avaiable to both graduate students and undergraduate students.

  • Truett Seminary has compiled a list of resources, including more food pantries and internet access, available in the area during this time of crisis

  • We must continue to do everything we can to strengthen our personal health protection and heighten our social distancing practices, as well as follow the instructions of federal, state and local officials. 

  • Academic Health Plans is providing its Student Assistance Plan to ALL Baylor students (on-campus and online) at no cost for the rest of the Spring 2020 semester. The Student Assistant Plan includes access to a 24/7 Care Center (including weekends and holidays), life and wellbeing resources and helpful online and mobile tools. This includes online counseling services.

  • The Baylor Counseling Services do have virtual campus care for students that is still available. You may call the Counseling Center 24/7 at 254-710-2467.

  • We wish you all the best as you transition to online teaching and learning. A resource website for instructors is available at www.baylor.edu/keepteaching. Adapting to these shifting circumstances will require patience and flexibility across the board.

  • The Graduate Writing Center is still open - virtually! Set up an online appointment here!

  • Please continue to take the preventive actions as recommended by the CDC, including washing your hands, covering coughs with your elbow/sleeve, avoid touching your eyes, nose and mouth, and clean and disinfect frequently touched surfaces. Also, please avoid groups and keep a physical distance from others.

  • For StudentsIf you are in Waco, call the Baylor Student Health Services nurse hotline at 254-710-4939, and they will advise if you meet the criteria for testing. Between the hours of 8 a.m. to 5 p.m. Monday-Friday, Baylor Health Services will be able to make appointments at this phone number for on-campus testing for the coronavirus, if warranted. For those students not in Waco, please contact your local healthcare provider.

  • Call your healthcare provider for medical advice. Always call ahead before going to the doctor’s office or emergency room and tell them your symptoms. They will tell you what to do. Calling ahead will help the office protect themselves and other patients.

*The Graduate School appreciates Michael dePalma and Cara Allen for compiling the original list of resources for students in Graduate Housing in response to the COVID-19 crisis.

Baylor COVID-19 Counseling Center

Baylor Graduate School

Baylor Graduate School
Morrison Hall, Suite 200
One Bear Place #97264
Waco, TX 76798-7264

(254) 710-3588

(254) 710-3870