Requirements for Graduation

Congratulations on your upcoming graduation! This page offers a comprehensive list of information and requirements for the semester preceding your graduation. If you have any questions, or cannot locate the information you are looking for, please contact our Baylor University Commencement website. 

Run a Degree Audit

Running a degree audit will allow you to ensure that you have fulfilled all of your degree requirements.  If you see any discrepancies, contact your Graduate Program Director.  Click here for instructions.

  • All incompletes for coursework other than dissertation/thesis hours must be cleared before the oral examination can be taken.

Verify the Semester Deadlines

There are many deadlines during your final semester that you must be aware of and meet. These include, but are not limited to: filing for graduation, Dissertation and Theses defense, oral exams, and satisfaction of the foreign language requirement. Make sure that you mark these dates on your calendar. View the calendar

File for Graduation - (Masters and Doctoral Students only)

The window for filing for graduation for each term is:

  • Spring Graduation:  October 1 - February 1
  • Summer Graduation:  February 1 - June 1
  • Fall Graduation:  February 1 - October 1

Students who have met all of the requirements of their degree and wish to declare their intent to graduate must apply to graduate in BearWeb. Please see the attached instructions.

  • If you are a joint student, you must apply to graduate from each program separately.
  • If you are a PhD student wishing to graduate with a non-terminal master’s degree, please contact Alana Schaeper.
  • If you have any other questions, please contact Alana Schaeper.

If you use student loans or other forms of financial aid to pay your bill you should file for graduation as early as possible so the Student Financial Aid (SFA) office can ensure your award offer for the upcoming year is accurate.
In some cases the Student Financial Aid (SFA) office may be required to make revisions to your financial aid awards. Award revisions are most often required for students graduating in December since most award offers are for the full academic year (fall/spring). If you have been offered financial aid for an enrollment term beyond your graduation term, please contact the SFA office to inform them and they will determine if revisions to your awards are necessary. 

Purchase or Rent your Regalia

Degree candidates for master's degrees wear traditional academic dress which can be purchased online at the Baylor Bookstore.

Regalia for the Educational Specialist (EdS) degree is purchased through the Baylor Bookstore and should be in stock by the middle of the semester. Please contact the bookstore directly at (254) 710-2161 for any questions.

Regalia for Doctoral Degrees is purchased or rented through Herff Jones online. Please allow up to 8 weeks for delivery.

Be Sure All Forms Are Properly Submitted by Their Deadlines

For Doctoral Students and Masters (Thesis) Students:
  • Schedule your dissertation/thesis defense

  • At least two weeks before your dissertation/thesis defense:

    • Submit your Announcement of Orals form (must be submitted by Graduate Program Director, not student)

    • Schedule your Preliminary Technical Review

      See further instructions on how to schedule and prepare for your Preliminary Technical Review

    • Download the Signature Page

      See instructions on how to download and sign the Signature Page

  • At your Oral Exam

    • Obtain relevant signatures at your Oral Exam on

      • The Signature Page; and

      • The Result of Oral Exam form (Available only to faculty via OnBase)

  • After Your Successful Defense:

  • After Graduate School Approval of your Dissertation/Thesis:

    • Submit dissertation/thesis to UMI website (optional for master’s students)

    • Complete Survey of Earned Doctorates at end of semester when requested (doctoral students only)

For Non-Thesis Programs
  • Complete your Comprehensive Exams
  • After your Comprehensive Exams:
    • Confirm faculty submission of Results of Comprehensive Exam Form (Available only to faculty via OnBase). The Results of Comprehensive Exam Form must be submitted no later than 5:00pm on the last business day prior to the first day of Final Exams)

Check on Commencement

Walking - It is assumed that you will walk in the commencement ceremony. If you are unable to attend then you must let the Registrar's office know.

Diploma - Diplomas will be sent after the degrees are conferred. Graduates will receive their diplomas several weeks after the degrees have been awarded.

Transcript - An official transcript will be available after five business days from Academic Records.

More information on Commencement

Baylor Graduate School

Baylor Graduate School
Morrison Hall, Suite 200
One Bear Place #97264
Waco, TX 76798-7264

(254) 710-3588

(254) 710-3870