Apply for Professional Meeting Support

Beginning June 1, 2016, students who would like to apply to receive Baylor funding to attend and present at professional meetings should follow the process outlined below.

Eligibility

In order to be eligible for support from the Graduate School, students must meet the following criteria:

  1. The student must be formally registered for at least one credit hour at Baylor University during the semester in which the presentation is made. Summer requests can be based on registration for the following fall semester.
  2. The student must be presenting his or her own research and be identified with Baylor University at the conference.
  3. The student must provide proof of acceptance. This may be in the form of an acceptance letter or e-mail, or a copy of the page of the conference program which lists the student's presentation.

Instructions for Students

To Apply:

  1. Complete the Travel Award Application at least four weeks prior to travel.
  2. The application will ask you to provide proof of acceptance in the form of an acceptance letter or e-mail, or a copy of the page of the conference program which lists the student's presentation.
  3. The application will ask you to provide the email for your major professor. They will be sent a message to return a brief statement of support and return it as directed.
  4. When the application is approved, the Graduate School will initiate a request for payment for the approved amount, paid by direct deposit to the student's bank account. Payment will not be issued to the student any earlier than two weeks from the departure date.

During Travel:

  1. Keep all original receipts for expenses incurred.
  2. Include itemized receipts for single meals over $55.
  3. Keep meal expense at or below the $55 per day limit.

Upon Return:

Within 15 days following the conference date, submit a brief report, with copies of all receipts to the Graduate School in order to account for and substantiate your travel expenses in accordance with the Baylor University Travel and Entertainment Policies and Procedures. Submit the report to GSTA@baylor.edu.

Baylor Graduate School

Baylor Graduate School
Morrison Hall, Suite 200
One Bear Place #97264
Waco, TX 76798-7264

(254) 710-3588

(254) 710-3870