Student Only Travel

If you are a Baylor student traveling abroad without Baylor faculty or staff, please follow the steps below. All applications for Student Only travel should be submitted to the Center for Global Engagement at least 60 days before departure.

Please note, Steps 1 and 2 should be completed concurrently. These two items must be completed before your trip can be approved by the Vice Provost for Global Engagement.

Step 1: Register Your Travel on BearsAbroad

Step 2: Baylor Approval for Your Travel

Step 3: Required Forms

Step 4: International Insurance

 

Step 1: Register Your Travel on BearsAbroad

  • Student Only Travel Questionnaire
  • To apply, choose the term, dates of travel, and locations of your trip and Add to Itinerary." Then hit Submit and fill out the questionnaire.

Step 2: Baylor Approval for Your Travel

  • Students must have Baylor faculty or staff sponsorship to register international travel. In many cases, course credit signifies Baylor sponsorship. Students must first seek sponsorship and departmental approval before completing the international travel application. If there is a question of sponsorship or the "official" nature of an international program that a student wishes to take independently, please contact the Center for Global Engagement.
  • In your application on BearsAbroad, there is a Material Submission called International Travel with Students Signature Document. Please fill this form out and have it signed by your faculty sponsor and department chair. The dean’s signature is only necessary if course credit it to be earned during your travel.
  • Send the completed document to the International Travel Coordinator by dropping it off at Hankamer Acadmemic Building suite H160 or by mailing it to the Center for Global Engagement, Baylor University, One Bear Place #97012, Waco, TX 76798
  • Once the Center for Global Engagement has received your completed "International Travel with Students Signature Document" and submitted onilne questionnaire, your application will be processed and reviewed by the Vice Provost for Global Engagement.
  • The International Travel Coordinator will inform you of your application status after review.

Step 3: Required Forms

  • Once your application is approved, digital release forms (Form A, Form B, and Form C) will become visible in your BearsAbroad application. You are required to digially sign all release forms prior to departure.
  • If you are traveling to a high-risk location, an additional high-risk travel waiver will be required.
  • Please print out the following form, send a copy to the International Travel Coordinator, and keep a copy with you on your travels: Export License Exception Certification

Step 4: International Insurance

  • Baylor students are automatically enrolled in the university's international insurance policy when traveling abroad on Baylor business or using Baylor funds. The cost of insurance is $2/day of travel per participant. If guests (spouse, dependent, etc.) will accompany you for any part of your international travel, they are also enrolled in the international policy. Guest insurance costs must be paid prior to departure.
  • Once you have completed your travel questionnaire on BearsAbroad, you will be sent your insurance card as a PDF via email. If you would like a plastic version of the card as well, please contact the International Travel Coordinator.