Baylor University
Controller's Office
Financial Services

Accounts Payable Office


  • June 18 at 5:00 PM is the last day to submit vouchers and expense reports for FY18.
  • See AP End of Fiscal Year FAQs for additional information related to fiscal year-end procedures and processes.
  • Supplier Registration has moved to one form. See TRAX Help for more information.
  • A new Baylor Research Participant Payment Policy has been implemented. See Baylor Payment Card Program for more details.
  • Enterprise Rent-A-Car is changing their billing methods. See Enterprise Changes for details and Program Summary for rates.

Mission Statement

The primary mission of the Accounts Payable Office is to ensure all payments and reimbursements requested are done timely, accurately, and in compliance with University policies; along with regulatory rules and regulations, with excellent customer service and a commitment to continuous process improvement.

Disbursement Schedule

Baylor University's ACH and check payment schedule is each Monday and Thursday.

After the department and Accounts Payable Office has reviewed and approved the payment request via a TRAX voucher or BearQuest expense report, payments will be paid as follows:

  • Disbursements to employees and students are included the next payment day.
  • Disbursements to outside suppliers are paid within 30 days of the invoice date as prescribed by the Baylor University Standard Terms & Conditions, unless a specific written contract exists between the parties stating otherwise. Accordingly, these disbursements are normally generated in a payment cycle that is 21 days after the invoice date to ensure payment to the supplier is within 30 days of the invoice date.

Contact Information

  • Office Hours: 8:00am to 12:00pm. Closed for lunch. 1:00pm to 5:00pm. Monday thru Friday.
  • Office Phone: 710-2415
  • Office fax: 710-8920
  • Accounts Payable Email:
  • Campus Location: Clifton Robinson Tower, Suite 650

Accounts Payable Staff

  • Director of Accounts Payable - Traci Adcock
  • Assistant Director of Accounts Payable - Karla Garrett Smith
  • Senior Accountant of Accounts Payable - Adam Mechell
  • Senior Accounts Payable Administrators - Kathy Gorgas
  • Senior Accounts Payable Administrators - Melanie Harris
  • Senior Accounts Payable Administrators - Kristi Umberger

Mailing Address

One Bear Place #97044
Waco, Tx 76798-7044

Physical Address(FedEx, UPS, etc.)

700 S. University Parks Drive, Suite 650
Waco, TX 76706-1003