Event Proposal

In order to determine the scope and scale of your proposed event and how our team can best work with you, it is important that you complete our event proposal form below.

SUBMISSION TIME: For all events, it is recommended that you submit your proposal as far in advance as possible. For large-scale, multifaceted events, we ask that you submit a proposal three to six months prior to your proposed event date. For venue booking and A/V needs, please submit the event proposal one to two months prior to your proposed event date.

***Please note that many venues on campus may not be booked more than six months in advance.

RESPONSE TIME: Once we receive your proposal, we will contact you within two business days to further discuss your event. If you have not received a response, please call (254) 710-4105.


Baylor Department (Faculty/staff on behalf of a department at Baylor)

Baylor Student

Third-party (Includes faculty/staff if the event is not for a university division.)