Under appropriate circumstances, the Baylor University Department of Public Safety will issue emergency notifications, and/or timely warnings regarding criminal activity or safety issues concerning campus as required by law.
The Baylor University Department of Public Safety (BUDPS) is responsible for confirming facts that indicate a notification is necessary. BUDPS has primary responsibility for issuing, coordinating, and determining content and methods of delivery of emergency notifications, timely warnings, and safety notifications. BUDPS may delegate certain responsibilities to, or collaborate with other Baylor personnel including but not limited to: the Director of Emergency Management, Office of General Counsel, Title IX Coordinator, Vice President for Student Life, Associate Vice President for Student Life, Director of Media Relations, and Assistant Director for Media Communications.
Information and instructions may be sent using one or more methods to all, or to a segment of the campus community for each location.
A monthly test of the outdoor and indoor notifications systems and a semiannual test of the text, e-mail and voice calling communications system is performed.
Once it is confirmed there is, in fact, an emergency or dangerous situation that poses an immediate threat to the health and/or safety of some or all members of the campus community, the Chief of Police, Director of Emergency Management, or other assigned designees will assess the need to issue an emergency notification.
BUDPS will without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system. The only instance there may be a delay, would be the case that issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency. As soon as the condition that may compromise efforts is no longer present, the University will issue the emergency notification to the campus community.
BUDPS may become aware of emergency situations or incidents through onsite program administrators or other sources. Decisions to issue a notification will be made in coordination with Baylor Scott & White Public Safety for the School of Nursing area and the Waco Police Department for the Diana R. Garland Waco School of Social Work and extended jurisdictions. Baylor also works with local law enforcement agencies in Dallas, Austin, Houston and New York for information pertaining to Baylor’s branch campuses.
For the main campus and School of Social Work, Notifications are given to the entire community due to the size of campus, the frequency of movement within the campus by community members, and the concept of keeping the entire community aware of significant emergencies. The University may also post applicable messages about the dangerous situation on the University homepage. This will ensure the rest of the campus is aware of the situation and notify of the steps they should take to maintain personal and campus safety. If the emergency affects a significant portion of the entire campus, University officials will distribute the notification to the entire Baylor campus community.
Administrators at branch campuses will notify appropriate segments of their respective campuses.
BUDPS has primary responsibility for coordinating the issuance of a “Baylor Alert”, determining the content of the “Baylor Alert”, and determining which of the methods available for issuance of the “Baylor Alert” will be utilized. The University has a single template message to alert the community of a dangerous situation (Baylor Alert! Dangerous Situation! Seek secure shelter immediately, away from doors and windows. More info to follow.) as quickly as possible. Once that is sent out, there will be a follow-up with more specific details. The only exception to this is when issuing Tornado Warnings and Severe Weather Alerts. The goal is to ensure individuals are aware of the situation and that they know the steps to take to safeguard their personal and community safety.
Dependent upon the situation, Baylor University may work through the office of Marketing and Communications to notify the greater Baylor and Waco community through designated websites (http://www.baylor.edu), a hotline, radio and TV alerts through local news media, and other emerging communications platforms (e.g., Twitter, Facebook, etc.). However, in emergency situations, any police supervisor may authorize an Emergency Notification. For incidents involving off-campus crimes, the University may issue an Safety Notification if the crime occurred in a location used and frequented by the University population.
All Baylor students, faculty, and staff and are automatically enrolled into the Baylor Alert System. University community members are also encouraged to regularly update their information in Bearweb. We encourage other members of the campus community to enroll in the Baylor Alert system by visiting the Emergency Preparedness site where further instruction is available.
In an effort to provide timely notice to the campus community in the event of a Clery Act crime that may pose a serious or ongoing threat to members of the community, the Baylor University Police issues “Timely Warnings.” The University Police will generally issue Timely Warnings for the following crimes:
Crimes that would not present a continuing threat and therefore might not merit a Timely Warning, include the following:
BUDPS may post these warnings through a variety of ways, including but not limited to e-mails, phone call, text and other media.
All initial Timely Warning messages will begin with “Baylor Timely Warning” to indicate the severity of the message and will provide a brief description of the timely warning or emergency response notice. When additional information is available, it may be provided using one or more of the methods listed above. The information you receive may provide vital information on what actions you need to take if you are on campus during such a situation. In the event a timely warning is sent, it may include following information:
The purpose of these Timely Warnings is to notify the campus community of the incident and to provide information that may enable community members to protect themselves from similar incidents. The University will issue Timely Warnings whenever the following criteria are met:
1) A crime is committed
2) The perpetrator has not been apprehended; and
3) There is a substantial risk to the physical safety of other members of the campus community because of this crime.
Such crimes include, but are not limited to:
1) Clery Act crimes that are reported to any campus security authority or the local police; or
2) The University determines that the incident represents an on-going threat to the campus community.
Additionally, BUDPS may, in some circumstances, issue Timely Warnings when there is a pattern of crimes against persons or property. At Baylor University, the Chief of University Police will generally make the determination, in consultation with other University officials, if a Timely Warning is required.
Anyone with information warranting a timely warning or emergency response notification for the Baylor University campuses may reference the list below for guidance of who to call.
If unable to reach someone at the numbers provided in the case of an emergency, please refer to the local law enforcement agencies within the area or call 911.