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Faculty FAQs

Faculty FAQs

1. What are Notifications?
2. What are Files?
3. Where do I put my course content?
4. What type of content can I put in my modules?
5. What does Publish mean?
6. What are the course roles in Canvas?
7. What role should I give an outside user in my course?
8. What is the Observer role?
9. Is there anything else I need to know about Canvas?
10. Where can I go if I need help or want to learn more?




Faculty FAQs

1. What are Notifications?
Notifications allow faculty and students to select their preferred communication channels for course activity.

NOTE: Faculty cannot control how students elect to receive notifications. By default, notifications for course announcements and conversations will be sent to a student's Baylor email address, but a student may disable these notifications. Make sure your students understand how you intend to communicate with them throughout the semester.

2. What are Files?
The Files area is where you upload all of your course content. While you can give students access to this part of your course, the Files area in your course is intended to be instructor-facing, not student-facing.

3. Where do I put my course content?
Modules organize your content and provide navigational buttons for students moving through the course. This is the student-facing counterpart to Files.

From the module view you can:

  • Create or upload new content
  • Add existing course content
  • Design a course flow for your students

4. What type of content can I put in my modules?
Canvas allows you to add the following content types to your module:

5. What does Publish mean?
Publish is the way Canvas allows you to make your course available to students. Students will not see your course until it is Published.

In addition to publishing your course as a whole, you can choose to publish or unpublish various elements of your course - including Assignments, Pages, Quizzes, etc. - at any point in the semester. You cannot unpublish the entire course once students have submitted work, but you can unpublish anything within the course.

NOTE: If you wish to make your course visible to students earlier than a week prior to the start of the term date, you will need to adjust your course section dates before publishing your course. In addition, you will not be able to send conversation messages to students until you publish your course.

6. What are the course roles in Canvas?
In Canvas, you can easily add new users into your course in addition to those that are added automatically. Do this by using the "+ People" button on the People tab as seen here and selecting what role you want the user to have.

    Students have the ability to submit assignments and interact with the course. Students have restricted permissions, but they have enough permissions to use Canvas.

    Teachers are course admins and have full control over the course.

    TAs are very similar to teachers in the sense of permissions, except TAs do not have access to add or remove Teachers, TAs, Designers, or Graders.

    Designers have access to create and edit course content, discussions, announcements, assignments, quizzes, and other content features. Designers cannot access grades. If users also need access to input grades, they should be listed as TA instead.

    Graders have access to grades and assignments within a course, but will not have access to modify other course content. If users also need to access or modify course content, they should be listed as TA instead.

    Observers are non-participating guests that can be added to a course. This role allows a user to see course content without allowing the user to participate in the course.

    Communicators have the ability to manage communication within a course. They can send messages to the entire class, post announcements, and moderate discussion boards. This role can be added to an existing role like Student to provide select class leaders with greater responsibility within the class.

7. What role should I give an outside user in my course?
You are also responsible for ensuring that the purpose of the requested guest account and the role which you assign to the guest within your course complies with Baylor's guidelines pertaining to the Family Educational Rights and Privacy Act of 1974 (FERPA). In most cases, guests should not have a Canvas Course Role higher than Student or Designer. Please refer to the following policies for additional guidelines:

8. What is the Observer role?
To learn more about observer participation, view the Observers Visibility and Participation PDF.

Observers can

  • View and read announcements
  • View the syllabus
  • View list of assignments and quizzes
  • View the course calendar
  • Send conversation messages to instructor and student they are observing
  • View files unless they are locked
  • View grades of student they are observing
  • View modules and see due dates, point values, etc.

Observers cannot

  • Comment on announcements or discussions
  • Submit assignments or quizzes
  • Edit grades
  • View the course roster
  • Send conversation messages to students in the course they are not observing
  • View locked files or folders
  • Join groups
  • View unpublished courses or course content
  • View the content of a quiz
  • Submit anything on behalf of a student

9. Is there anything else I need to know about Canvas?
Here are a few things to keep in mind when working in Canvas:

  • Your course will be created and populated with students for you.
  • When your course is over, do not select Conclude Course. This may make student information unavailable in the future.
  • You are able to add TAs or people to other roles from the People tab in your course.

10. Where can I go if I need help or want to learn more?

Please visit our Help & Support page for additional assistance.

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