Personnel Recruiting

Procedures to Process a Transaction for Personnel Recruiting

A department may request funding to their recruiting account (9357) for ordinary and necessary travel/interview expenses incurred for a candidate to interview for an approved university position. Compliance with Baylor's Travel and Entertainment Policy and other relevant policies is required for candidates and employees.

Requests for funding the ordinary and necessary expenses incurred during the on-campus interview process are to be submitted as one request per candidate (i.e. candidate’s mileage and meal reimbursement and the university’s direct billed hotel expense).

The department should submit the request to Budget Support with all supporting documentation to include:

  • Candidate’s name
  • Position interviewing for
  • Department ID # to be charged
  • List of expenses

Sample Recruiting Reimbursement Form