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Website & E-mail Privacy Statement

Introduction

Baylor University and its affiliated organizations (such as athletic booster and alumni groups) respect your privacy. The university maintains and provides a wide array of websites and web servers operated by the university or third parties on behalf of the university (hereafter referred to as Websites). Also, the university distributes to faculty, staff, alumni, friends, prospective students and others e-mail messages that are often linked to one or more of Baylor's websites. This statement expresses Baylor's approach to privacy in these arenas.

Changes

If there are any changes to this Privacy Statement, Baylor University will post them on the Website. Any changes will be effective as of the date we post on the Website.

Student Education Records

Baylor University complies with the Family Educational Rights and Privacy Act (FERPA), which generally prohibits the release of student educational records without student permission.

Information Usage

In the course of using the Websites, you may choose to provide information to the university via web forms, e-mail or other electronic means. Personally identifiable information submitted will be used only for Baylor related purposes. This may include enrollment decisions for Baylor University. Baylor University will not sell this data to outside parties.

Requests for information and information submitted via forms on Websites will be directed to appropriate staff and may be recorded to help us improve our site to better respond to similar requests.

Baylor may use this information in any investigation of a potential violation of Baylor policies and procedures or as required by federal, state or local law.

eCommerce

Some Baylor Websites enable you to pay for products or services online with a credit card or other electronic payment mechanism. Unless otherwise noted, these transactions are encrypted. It is Baylor practice that confidential financial information you provide will be used only for the purposes described in that transaction, unless an additional use is specifically stated on that site. Data provided specifically to facilitate credit card or other electronic business transactions are retained only for a reasonable time to effect the transaction. Baylor makes reasonable efforts to comply with federal, state and local laws.

Server Logs and E-mail Tracking

Baylor University servers and Websites generally log activity usage of our Websites. Such logging includes, but is not limited to:

  • Hostname - The hostname and/or IP address of the user/client requesting access.
  • HTTP header, "user-agent" - The user-agent information includes the type of browser, its version, and the operating system it is running on.
  • HTTP header, "referrer" - The referrer specifies the page from which the client accessed the current page.
  • System date - The date and time of the user/client request.
  • Full request - The exact request the user/client made.
  • Status - The status code the server returned to the user/client.
  • UserID - BearID or other authentication ID. Only recorded if a user is logged in to one of Baylor's systems. Anonymous use is recorded with a dash.
  • Content length - The content length, in bytes, of the document sent to the user/client.
  • Method - The request method used.
  • Universal Resource Identifier (URI) - The location of a resource on the server.
  • Query string of the URI - Anything after the question mark in a URI.
  • Protocol - The transport protocol and version used.
  • E-mail address - In some cases, the e-mail address of the intended recipient of an e-mail may be logged when a link is accessed inside of an e-mail.
Log Usage

Baylor regularly uses analysis and reporting tools to evaluate web server logs and e-mail tracking to understand usage and effectiveness of our Websites and e-mail communications and to investigate system errors and bugs. Baylor may use log information in any investigation of a potential violation of Baylor policies and procedures or as required by federal, state or local law.

Cookies

Baylor University may use "cookies," which are strings of code, on your computer. We may use those cookies to collect information about your visit to our Websites including date and time, your browser type and version, your operating system, and other similar information. You may turn off cookies by following the instructions for your browser, but if you block our cookies, it may be more difficult (and maybe even impossible) to use some services.

Analytics

Baylor University uses web analytics technology, including Google Analytics (and Google Analytics Demographics and Interest Reporting) to analyze traffic to Websites in order to understand visitors’ interests so we can improve our Websites and users’ experience. Read Google’s Privacy Policy to learn how Google collects and processes data. To learn how to opt out of Google Analytics, visit Google Analytics opt-outs.

Collection and Use by Third-parties

Baylor University works with third-party vendors, such as Google, who may use cookies, beacons (pixels) or other technologies to serve ads or deliver content on other websites based on your visits to our Websites and other sites on the Internet and to provide analytics services.  These third parties may automatically collect information about your visits to this and other websites, your IP address, your ISP, the browser you use, pages viewed, time spent on pages, links clicked and conversion information.

This statement does not apply to and Baylor University is not responsible for these third parties.  We encourage you to check the privacy policies of advertisers and ad services to learn more about their practices.

To manage settings for Google advertising and to opt-out of certain features, visit Google’s Ad Settings and Analytics opt-outs pages. It is Baylor University’s practice to work with third-parties who provide mechanisms to manage their collection and use of your information.

Baylor Web Sites and e-mails may provide links to non-Baylor web sites. Baylor University is not responsible for the content, privacy policies or practices on those sites

Exceptions

All Baylor University Web Sites conform to this privacy statement unless an alternative privacy statement is explicitly provided on that site.

Related Policy

ITS Information Use Policy