What is a voucher? - A voucher is basically a request to cut a check. Generically, the word "voucher" means "a document that gives proof that the terms of a transaction have been met." At Baylor, a "voucher" is your way of telling the accounts payable office - "Yes, we received this service or product and I want you to go ahead and pay the invoice (bill)." When the accounts payable office receives a voucher from you, (1)they will notify you have if there is not enough money in your account to pay the bill, or they (2) will issue a check or electronic payment (ACH) in the amount of the voucher.
You submit vouchers after the goods or services have been delivered.
When will I use a voucher? - Vouchers are only used to pay amounts $5,000 or less. Although, the preferred way for you to pay for things that cost $5,000 or less is with the Baylor Purchasing card, but occasionally the Purchasing Card is not a good option. In those cases, you will need to get an invoice (bill) from the supplier and authorize payment of the invoice by submitting a voucher.
How do I submit a voucher? -- There are two parts to submitting a voucher. It is very important for you to do BOTH of these; otherwise, Accounts Payable will not be able to pay the invoice: