Guidelines and Policies

Guidelines for Advertising in the Central Libraries

The Baylor Libraries welcome opportunities to support student groups by advertising events on our in-house digital sign in the Allbritton Foyer of Moody Memorial Library. The Libraries no longer maintain cork boards or other spaces for posting physical flyers/posters, so all submitted artwork must be in the form of a digital sign created to the following specifications:

Design specifications

1920 x 1080 pixels maximum at 72 dpi

PNG, JPG or PDF

Submissions of finished art must be sent via email to mktcommitslib@baylor.edu no less than 48 hours prior to requested start date. The email must include a representative’s name and email address who can be contacted in the event of further questions and a requested timeframe for which the sign is requested (for example, “Please run this ad from October 1 to October 10, 2018”).

The Marketing & Communications office will make all reasonable efforts to accommodate these requests, but the office reserves the right to refuse to post any items it deems offensive, misleading, submitted beyond a reasonable deadline, or otherwise fails to adhere to this policy.

Any print flyers posted in the libraries without express consent from the Office of Marketing & Communications – including leaflets distributed on tables, posters attached to any surface, etc. – will be collected and disposed of immediately upon discovery.

The Libraries will not accept advertisements that:

  • Advocate for individual students (i.e. political advertisements, personal projects, personal fundraisers)
  • Promote actions or activities outside of a Baylor-sanctioned environment (i.e. parties at off-site locations that are not university sponsored, events held a private clubs or other non-Baylor-related activities)
  • Promote for-profit businesses (apartment complexes, restaurants, tutoring services/individuals, performance venues, etc.)
  • Include content that is deemed offensive, distasteful, or otherwise inappropriate

Photography and Videography in Central Libraries

For information on how to obtain permission to film or shoot photographs in the Central Libraries for professional, non-professional or student projects, please read our Videography and Photography in the Central Libraries Guidelines [PDF].

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