Compliance Guides For Employees
As technology has advanced, both the need and demand for access to timely information have increased. It is vital that all employees treat university information properly by observing Baylor University's information policies. This Quick-Reference Guide is designed to:
Take Personal Responsibility
As a Baylor University employee, you are personally responsible for the proper use of information available to you. Failure to comply with University policies could:
Prevent Unauthorized Access
Access to University information must be limited to authorized persons. Observe the following guidelines to ensure security:
The Need To Know
Before accessing or releasing any University information, ask:
Employee information is classified as either directory or non-directory information. Directory information is defined in the PERSONNEL POLICY MANUAL. Directory information about individual employees may be released to the general public. (See NOTE below.)
Employee non-directory information may be released by authorized offices to:
Students have a federally guaranteed right to private and confidential University records as provided by the Family Education Rights and Privacy Act (FERPA), more commonly known as the Buckley Amendment. All information contained in student records is classified as either directory information or non-directory information.
Student Directory Information about individual Baylor students may be released to the general public. (See NOTE below.)
Student Non-Directory Information is restricted and should not be released without appropriate authorization. In general, non-directory information can be released only by approved offices and individuals as specified on the attached chart.
Non-directory information may be released by authorized offices to:
Examples Of Non-Directory Information
Posting Student Grades
NOTE: University policy does not allow releasing lists of student or employee information to the general public.
When In Doubt - Don't
If you feel unsure about whether it is appropriate to release information, refer the person making the request to the office authorized for overseeing the information in question. See the attached chart which designates the custodians of various University records.
Reviewed February 24, 2014