BEARdocs Submission

Set Up Your BEARdocs Account

1. a. Copy and paste this URL in your browser:
b. Click on the "Login" link located in the upper right corner.
c. Provide your Bear ID and password.
d. Once logged in, your name should display where the "Login" link displayed.
e. Logout of BEARdocs by selecting "Logout" from the pull-down menu associated with your name.


2.       You must first receive authorization from the Honors Program to submit your thesis to BEARdocs.  This will happen after your thesis has been reviewed for proper formatting. 

Document Preparation

3.       Save your thesis as an Archival PDF (PDF-A).  Instructions for how to do this can be found online here:

a.       Before saving, be sure that all the parts of your thesis are in proper order; see p. 14 in the Guidelines for Formatting an Honors Thesis.

b.      If you saved sections of your thesis in separate files, convert each section to an Archival PDF and then use Adobe Acrobat (NOT Acrobat Reader) to merge the sections together into one PDF document.  If you do not have Adobe Acrobat, you can access this program on most workstations/computer labs on campus.  Instructions for how to merge PDF documents can be found online here:

4.       Print out and sign the Honors College Agreement which is available here:   
*** Note that both you and your thesis advisor need to sign this form

5.       Scan the completed and signed Honors College Agreement, saving it as another PDF.  If you do not own a scanner, the computer lab in Moody Library has one that you can use.  Many copiers on campus can also be used to scan a document which can then be emailed to you.

Submission to BEARdocs

6.       Submit your thesis to BEARdocs.  This is a laborious process, but it does NOT need to be completed in one sitting.  This document will walk you through the process:

a.       If you find that you are unable to submit your Honors thesis, it may be because you have not been granted authorization from the Honors Program.  Again, you will not be able to submit your thesis to BEARdocs until it has been reviewed for proper formatting.

b.      You will upload 2 documents to BEARdocs: (1) the signed Honors College Agreement PDF, and (2) the entire thesis as a single PDF-A document.  If you completed a thesis with a performance component, you can upload relevant media files, as well.

As BEARdocs submission is a relatively new requirement for the Honors Program, please let Dr. Beck know if something is unclear or if these instructions failed to include an important step or element.


Doc 1: Converting a Word Document to Archival PDF:


Doc 2: Combining Multiple PDFs into 1 PDF Document:


Doc 3: Honors College Agreement:


Doc 4: Submitting your Honors thesis to BEARdocs: