Advising

The Office of Academic Services is available to help students with any questions related to degree planning, course selection, and graduation. If you have any questions concerning your academic progress, you may make an advising appointment with Jo Ann Sharkey Reinowski, Associate Director of Academic Services. Appointments can be scheduled by email at JoAnn_Sharkey@baylor.edu or sign up outside the Academic Services Office, Truett 205.2. Before you come in for an appointment, please run a copy of your degree audit for yourself and review your academic progress.

Degree Audits

All students must run a degree audit at least once/semester (especially prior to registering for classes) to follow their academic progress. A degree audit tells you:

  • Your concentration and degree plan
  • What courses you have completed towards your degree requirements
  • What courses are still lacking for graduation
  • For more information on degree audits, please visit the Baylor Registrar's page
  • How to OBTAIN a Degree Audit online:
    • Go to bearweb.baylor.edu and log in
      • Go to "Student Academic Services"
        • Click "Student Records"
        • Click "Degree Audit"
        • Click "Run Degree Audit"
        • Click "Run Audit" (choose "List all requirements")
        • Click "View Submitted Audits" (may take up to 5 minutes to appear)
      • View or print your degree audit
  • How to READ a Degree Audit:
    • Hours Earned = completed hours on your program
    • "+" sign: demonstrates courses are completed
    • IP = RG: indicates courses for which you are currently registered
    • Needs: indicates hours you still need to graduate
    • "-" sign: indicates courses you are lacking
    • If you see any courses listed under "work not applicable," this means you are taking classes that are not a part of your degree plan! You must fill out a course substitution petition to learn if those courses may count towards your degree plan.

Advising Meals

Every semester, the Office of Academic Services hosts three advising meals. All students are required to attend at least one advising meal each year. Students are encouraged to attend at least one advising meal each semester. Upcoming graduates are required to attend at least one advising meal in the semester they intend to graduate.

  • Advising meals offer students the opportunity to review their degree programs with the professor who serves as the advisor to their concentration, learn about any changes to registration in the Baylor system, and check their academic progress.
  • Students are encouraged to sign up for advising meals in the Dean’s Office or email JoAnn_Sharkey@baylor.edu to register.

Frequently Asked Questions

I want to change my concentration. When should I do it and how?
If you desire to change your concentration, you must do so before you reach 60 hours. Concentrations can be changed by completing a "Degree or Concentration Change" form (yellow) and turning it in to Academic Services.

I want to change my degree program. When should I do it and how?
If you desire to change your degree program, you must do so at least one semester prior to graduation. You can change your degree program by completing a "Degree or Concentration Change" form (yellow) and turning it in to Academic Services. Note that there are financial implications associated with certain degree changes.

How do I add or drop a class after the semester has started?
Students may add/drop on Bearweb until the 12th class day*. After that time, all add/drops must be processed through Academic Services 207.

Add:
  • If you add a class late, you will be charged a $40 late fee.
Drop:
  • Starting on the 6th class day*, you will only receive 75% of your tuition back
  • If you drop a class after the 12th class day*, your scholarship has already gone toward the cost of that class and you will have lost those hours from your Baptist Student Scholarship, which covers 93 attempted hour on the M.Div (60 hrs on MACM and 48 hrs on MTS).

*The class days listed above are for fall & spring semesters. There is a different timeline for summer/intensive courses.

Who is my Academic Advisor?
Seminary Students are assigned an advisor based upon their year of entry, degree program, or concentration.  All incoming students should contact Student Services for Academic Advising.  Students who have completed at least one semester of seminary or are transfer students may seek advising through Academic Services. 

In general, faculty advise students twice a year during the Advising Meals. If you would like to visit with your faculty advisor, please plan on attending the Advising Meals that occur each fall and spring.  For a list of current advisors, please visit the Faculty Advisor Page.

Please note that if you need help with academic advising at a time other than the advising meals, you may make an appointment with the Academic Services Office. Jo Ann Sharkey Reinowski is available to help students who may have questions about course scheduling, degree plans, concentrations, or graduation.

Does a "W" on my transcript count against my GPA?
No, a "W" represents a dropped class. It does not count against your GPA. However, this does mean that you have a class that your scholarship money has gone towards that you did not receive credit for. You will see the result of this near the end of your time at seminary, after you have completed your 93 attempted hours (for M.Div), when your tuition is charged at a higher rate.

How do I find out when I am able to register?
Students are strongly encouraged to register on time! The further along you are in your program, the earlier you may register - take advantage of this opportunity. If you are a graduating student and you wait until the last minute to register, you may miss the opportunity to register for the classes you need and you will be required to join the waitlist. To find out when you can register, login to BearWeb > Student Academic Services > Registration > Registration Status.

What is the waitlist and why should I join it?
When a class is full, students have the opportunity to join the waitlist. The waitlist holds a place for you in a closed class. If a seat should become available, students on the waitlist are invited to register in the order that they are on the list. Being on the waitlist is not the same thing as registering for a class. If you receive an email that a space has opened up, you have 24 hours to register for the class on BearWeb.

Can’t I just email the professor and ask for a space if the class is full, like I used to do?
No. Baylor now requires all departments to use the waitlist system. If you are concerned that you might not get into a class you need to graduate, you should register on time (at the earliest time available). If the class is full, join the waitlist and keep an eye on your email. If you are planning to graduate and need that class for graduation, email Jo Ann.

I’m a commuter student and I need to take classes at a specific time. How do I find out what classes are offered when?
Login to https://www1.baylor.edu/scheduleofclasses/. Select "Seminary" under colleges and select what day of the week you can take classes under days, such as "M" for Monday-only classes.

I tried to register for a class, but the Bearweb says I need a permit. What is this and how do I get a permit?
Certain classes require a permit. Permits are necessary to register for any course that requires pre-requisites, professor approval, out of town travel, or an application. A new class that requires a permit is Integrative Seminar (PRTH 7391) - this ensures that only students in their final year may register. To receive a permit, first ensure that you have met the requirements for the class. Then, you must either petition the professor or Jo Ann Reinowski.

Do I need to be registered for the right semester of Covenant Group? Doesn’t attending my group each week count?
You must be registered for the correct semester of Covenant Group every semester. Even if you are leading a group, you need to register for the semester for which you need credit. Don’t forget to register and try to get COVG added to your transcript a semester or a year later!

What are LLLs and do I really need those to graduate?
LLLs stand for Life Long Learning credits. Students may receive LLL credits for participation in conferences, lectures, volunteering, etc. However, students may NOT receive LLL credit for anything that is required by their job or a class.

M.Div students need 200 credits and MACM/MTS students need 132. Students should aim for 35 credits per semester. Credits are non-negotiable and must be submitted during the semester that they are completed. More information is available on the Truett website under "Current Students > LLL Submission Form."