Responsibilities of Anyone Approving an ER:

1. Evaluate each expense item claimed, regardless of amount, as to its reasonableness given the circumstances of the travel/business entertainment.
2. Insure that receipts required to support amounts on the ER are included. The reviewer must look at each individual receipt to insure that the receipt is proper and that amounts are properly reported.
• Any travel expense item in excess of $35 must be supported by a detailed, original receipt. Original dated receipts are required for lodging, rental car and airfare, regardless of cost.
• Any business entertainment expense, regardless of amount, must be supported by a detailed, original receipt.
3. Insure that required information is included for all guest and entertainment expenses.
4. Insure that the proper expense account coding is indicated.
5. Insure that any exceptions to University policies and procedures are noted.
6. Insure that the employee has signed the ER.
7. Identify taxable income and forward ER to Payroll Office.
8. By approving an ER, you are indicating that you have read the University travel and entertainment policy and procedures and are familiar with its requirements and your responsibilities in approving such expense reports.