Individuals must make a concerted effort to obtain an original receipt from the vendor for travel and entertainment expenses. In lieu of original receipts, a Lost or Destroyed Original Receipt Statement must be signed by both the traveler and authorized approver with a complete explanation of the expense and the reason for the missing receipt.

By signing the Lost or Destroyed Original Receipt Statement, both the employee and the approver are certifying that no original receipt is available, the expense was on behalf of the University, the item and amount of the expense are accurate, and no other reimbursement of the expense has been or will be sought or accepted from any source.

The employee must include documentation showing proof of payment, i.e. credit card charge slip, record of charge and billing statement, canceled check or other record of payment.