Travel - Baylor University will reimburse, within budget limitations, a faculty or staff member (traveler) who travels as a University representative for the ordinary and necessary expenses directly related to authorized domestic and international travel. Approval for travel must be obtained from the Department Head prior to departure, and each traveler should be prudent in his/her travel expenditures. Baylor faculty and staff members who will be traveling outside the United States individually or with a student or student group should coordinate such travel with the Center for International Education.

A traveler who receives a fee, honorarium or expense reimbursement from other organizations must deduct this amount from the total travel cost to determine the amount to be reimbursed by the University. Travel performed on a cost-sharing basis with another organization will be administered in the same manner as fully reimbursed travel.

Entertainment - Baylor will reimburse, within budget limitations, a faculty or staff member who entertains as a University representative for the ordinary and necessary expenses related to University business.

Policy Compliance - Each department is expected to adhere to the following policy to help assure the University's compliance with IRS rules and regulations and to promote good stewardship of University funds. Specific schools, departments and funding sources may choose to be more restrictive than this policy due to budget constraints or other reasons; however, they must not be less restrictive.

This policy was developed to encompass matters related to University travel and entertainment. Occasionally, an issue will arise that is not covered specifically by this policy. When this policy does not specifically address a situation, the Associate Vice President for Financial Services and Treasurer and Associate Vice President for Operation Planning and Budget Director will coordinate the course of action required.