• Expiration / BU Term. Trans./ Chip Card


    A Travel Card typically expires after three years. JPMorgan Chase will mail all reissued cards to the Purchasing Office for distribution the month prior to the expiration date on the card. The Card Administrator will notify cardholders by e-mail that the card has been received and will be mailed to their campus address. Reissued cards must be activated.

    BU Termination/Transfer

    Before leaving Baylor University, the Cardholder shall surrender the Travel Card to Human Resources. It is the responsibility of the Supervisor to notify the Card Administrator of termination. Balance will need to show 0 according to the employee payroll schedule below:

    Bi-Weekly - the pay period prior to the employee's final check.

    Monthly - 7 working days prior to the last working day of the month.

    Employees who transfer between University departments may keep their Travel Card if their new Supervisor wants them to have one. The new Supervisor shall e-mail approval, new campus address and Department ID # to the Card Administrator.

    Chip Card

    We are pleased to announce that during the month of August, 2015, steps will be taken to convert all cardholders to chip cards. The cardholder’s new chip card will contain a small embedded microchip which will help improve the security and acceptance of the card in the U.S. and around the world. The card allows purchases at merchants with chip-enabled terminals, as well as merchants with traditional terminals. Depending on how the merchant is set up, cardholders will be prompted to either sign a receipt or enter a four-digit PIN to complete the transaction.

    The cardholder will be responsible for reading the materials enclosed with the card that review card benefits and usage. It is important to become familiar with how the card will work, as it will likely vary from other chip cards. Call the number on the activation label right away to activate the card and set PIN.

    When calling to activate the card and setting the PIN, cardholders will be prompted for security information. The automated system will likely ask for the CVV (three digit code) on the back of the card in addition to other questions to validate cardholder identity. Because security identifiers may or may not align with these prompts, be prepared to enter/respond as follows:

    •Date of Birth
    •Mother's Maiden Name or Password
    •Baylor ID # (last 4 digits)

    Once the new card has been activated, cardholders may begin to use the new chip card for all approved business expenses. Keep in mind that entering the PIN at the point-of-sale has the same effect as signing a receipt and indicates authorization of the transaction.

    For more information, please click on Chip Card FAQ's

    Baylor Travel