Please view the following FAQs. The Questions are at the top, grouped by category, and answers are at the bottom of the page.

Why are meal expenses for one-day trips no longer being reimbursed by the University?

The Internal Revenue Service (IRS) does not view reimbursements for meals on one-day trips as an allowable business expense. The IRS considers individual meal expenses to be personal expenses unless the employee is in business travel status. In order to be in travel status, one must be "away from home" for the travel expense to qualify as a business expense. The traveler is away from home if the individual is away from his tax home substantially longer than an ordinary day's work and sleep or rest is required. In light of the IRS position, Baylor will only reimburse those meals that are required by an overnight stay. Baylor will continue to pay for meals included in the registration fee for a one-day business related seminar or conference, as this is allowed per IRS guidelines. Also, the University will continue to reimburse for business related entertainment meals with guests as long as the expense is properly documented and substantiated on the Expense Report.

More Information: Traveloldnew.ppt

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