Mission Trips

Pre-Approval Process

1. Mission Trip Proposal- Submit to Director for Missions. If there is an academic component, have the proposal signed by your Department Chair, Academic Dean, and Provost before submission. Make sure to complete and sign the Risk Assessment portion.
   
   for the International Mission Trip Proposal form.
   
   for the Domestic Mission Trip Proposal form.



2. Budget- Submit with the Mission Trip Proposal.
   
   for the Budget form.



3. Course Information Form- If applicable, submit with the Mission Trip Proposal.
   
   for the Course Information Form.



4. Volunteer Description of Duties- If applicable, complete a form for each guest and submit with the Mission Trip Proposal.
   
   for the Volunteer Description of Duties form.

Pre-Departure Process

1. AHP Insurance- Two options:
   
   • Group Enrollment - Email a completed Insurance/Participant Roster to CIE Administrative Associate.
     
   • Individual Enrollment: Have each person enroll individually at http://www.AHPcare.com/BaylorTravelAbroad. Submit proof of insurance for each participant with an Insurance/Participant Roster to Kristina Ballard.
   
   for the Insurance/Participant Roster.
   
   
2. Final Itinerary Questionnaire- Complete online:
   • Click on the link below, confirm that you are a Baylor user, and log-in using your Baylor user name and password.
   • Input your academic term of travel, destinations, and dates of travel. Click "Apply".
   • Select the "Final Itinerary" (in blue) from the Application Questionnaires box to complete it, and make sure to click "Submit" when you're finished.
   
   to access the online Final Itinerary Questionnaire.
   
   
3. Release Forms- These will be emailed to you by the Office of General Council. Submit completed forms for all participants to CIE. Please have them in alphabetical order with no staples.
   
   
4. Cell Phone List- Email a list of all participants' overseas cell phone numbers to CIE Administrative Associate prior to departure (not 30 days before). If cell phones will be obtained overseas, the cell phone list must be submitted within 48 hours of arrival.
   
   
5. Technology Export Control- If the trip will travel outside of Central Europe or Canada, please do the following:
   • Have each person traveling complete a Temporary Export License Exemption form.
   • Scan the forms to CIE.
   • Take the original forms with you while traveling.
   
   for the Temporary Export License Exemption Form.

Post-Return Process

1. Travel Expense Report Summary- Submit to Missions Administrative Associate no later than 15 days after return.

for the Travel Expense Summary Form.