Baylor University
Student Activities
Campus Programs

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Reservation Services

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The Student Union Building [SUB] serves as the primary meeting center on the campus of Baylor University for registered student organizations, campus departments, and, at limited times of the year, organizations and business from the community. The SUB is an ideal setting for meetings, conferences, or special events, with its central location, 11 meeting rooms, event amenities, and catering services.

The Coordinator of Student Union Events schedules designated "meeting and/or event" space in the SUB and dedicated portions of exterior lawn space [SUB Bowl and Fountain Mall]. Our knowledgeable, friendly staff will work with your group to insure that your event is hosted and supported in every way possible, letting you concentrate on the experience.

To reserve a room, click the appropriate link below.

[STUDENT ORGANIZATIONS]

Student Organizations wishing to make a reservation in the Student Union can do so through the "APPROVAL FOR ORGANIZATION EVENT" which can be secured from Student Activities located at Student Organization Online Event Registration.

Organizations must confirm reservation 7 days from the date of the request. The above organization pledges to safeguard both the room and the furniture and will pay for any damages to that room or the furniture. No food, drinks, or tobacco will be brought into the meeting rooms. Please be considerate and keep as quiet as possible, for other functions are being conducted in other rooms in the building.

Inform the Coordinator of Student Union Events [710.3211] if you will not be meeting at your scheduled time. Also, all meetings must adjourn at the designated time to allow all other organizations to commence their meetings on time. If you move any furniture in the meeting room you must move it back to its original setting after your meeting. All reservations must be made through the Coordinator of Student Union Events, during office hours. Rooms will be checked after each meeting.

[BAYLOR DEPARTMENTS]

If you charge guests to attend your event [i.e. conference, symposium, etc.] a facility rental fee will be assessed. Please see Room & Equipment Fees for rates. Deposits are not necessary to reserve a room/facility. Payment [via inter-departmental process] for facility and equipment is due no later than [2] two weeks after the event. Checks payable to Baylor University. Please send to Assistant Director of Student Activities/Student Union, Department of Student Activities, One Bear Place, #97063, Waco, TX 76798-7063

[NON-BAYLOR GROUPS]

Rates will be charged to all outside [non-Baylor] groups even if the event sponsor/requester is a Baylor employee or student [i.e. civic group]. Deposits [for Barfield] or payments [for all rooms], including equipment payments, should be forwarded to Baylor Event Services, One Bear Place #97101 within 10 business days of "tentative reservation" notification. Upon receipt of deposit/payment, the reservation will be confirmed.

STUDENT ACTIVITIES. CONNECT YOURSELF.