Baylor University
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Late Night Policies and Procedures

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Baylor > Student Activities > Campus Programs > Traditions Programs > Late Night > Policies and Procedures
ATTENTION: STUDENT ORGANIZATIONS

In order for Late Night to run as smoothly as possible we need your assistance. Please read the following information and instructions carefully.

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RESERVATION CONFIRMATION

Once you have registered for Late Night your organization will be assigned to one of the four Late Night locations: the McLane Student Life Center, the Bobo Spiritual Life Center, Russell Gymnasium, or the Bill Daniel Student Center based on your organization category. You will then receive a confirmation email from the Late Night Team Leader for your building with information about check-in procedures for your building, Late Night expectations, and departure information.

STUDENT ORGANIZATION ARRIVAL & CHECK IN

All Late Night locations open for set-up at 7:30 pm. At this time, organizations may begin setting up. A check-in table will be located just inside the front doors of each building (The check-in table for the Bill Daniel Student Center will be located near the elevator in the first floor lobby). At check-in you will receive a map indicating where your table is located.

Once you have completed your check-in you are free to locate your table and set up. Tables will be marked clearly with signs. All groups must arrive before 8:30 pm.

DEPARTURE

All groups are requested to stay until 11:30 pm. After 11:30 pm you are free to leave at your discretion. Once you have cleared your table, please collapse it and take it to the designated drop off area closest to your location. Your Late Night Team Leader will provide you with this information at check-in. Also be sure to clean up any trash, flyers, etc. around your group's area.

EXPECTATIONS

You are free to bring any material related to your group which you feel will help new and returning students better understand who you are and what you do/represent.

This includes, but is not limited to:

  • Flyers
  • Postcards
  • Brochures
  • T-shirts
  • Photos
  • Newspaper Articles
  • Scrapbooks
  • Display Boards, etc.

Note: We cannot guarantee access to power, nor can we provide you with audio visual equipment. If you wish to play a DVD, we suggest you to bring a laptop with adequate battery charge.

At no time is it acceptable to distribute material about unregistered events or parties hosted off campus and/or at private residences. Student Activities policy prohibits the hosting of events at private residences. Furthermore, all events hosted by an organization must be registered in advance with the Department of Student Activities. If your group is found to be in violation of this request you will be asked to leave the premises immediately and will be suspended from participation in next year's Late Night event.

[GREEK ORGANIZATIONS]

Please check with Tam Dunn or Austin Hayes in the Department of Student Activities to find out what additional requirements or restrictions may pertain to you, particularly as it relates to the number of members present at one time, at your table.

STUDENT ACTIVITIES. CONNECT YOURSELF.