If you are a student looking for a job at Baylor, follow steps 1-4 below.
1) Find a job that interests you in the Job Listings.
Job Listings of available positions are located on the Student Employment website. NOTE: You will need information from the Job Listing to complete step 2.
2) Schedule an interview with the prospective employer.It is your responsibility to arrange an interview with the contact person. Their name and number can be found on the Job Listing. Many times you can interview immediately and be hired immediately; however, sometimes the process may require more than one interview and consume several days while the department makes a hiring decision. If you are told that you are being considered for the job and a decision will be made at a future date, it will be your responsibility to contact the departmental interviewer periodically to find out if you were selected for the job.
International Student and Scholar Services to verify eligibility.
Some examples of acceptable supporting documentation for the Form I-9 are:
- Baylor University ID OR state issued valid driver's license (with photo) AND your original social security card, OR
- BU ID or state issued valid driver's license (with photo) AND a certified copy of your birth certificate, OR
- Valid US unexpired passport OR unexpired foreign passport
(A Permanent resident alien must be able to provide his/her ID card number and expiration date.)
For a complete list of acceptable documents, click here. Remember, all documentation must be original and unexpired as the Department of Homeland Security prohibits the acceptance of copies, faxes or reproductions of any type. (The Form I-9 is not complete until acceptable documents are presented.)
Each student is responsible for properly completing a form W-4 and providing a copy of his/her Social Security Card for income tax purposes. For the student's convenience, Human Resources will collect the Form W-4, and send it to the Payroll Office. While the Payroll Office may be able to offer general assistance with questions, the student employee is ultimately responsible for tax deductions. Students may wish to seek the advice of parents, guardians, accountant or income tax service. (Please note that while the Payroll Office may accept a copy or fax of the Social Security Card for income tax purposes, the documentation presented for the Form I-9 must be original.)
Remember that properly completing these forms in a timely manner will help prevent any delay in the distribution of pay and keep the University in compliance with Federal regulations. Questions regarding the Form I-9 may be directed to Human Resources at 254-710-2000. Questions regarding the Form W-4 may be directed to the Payroll Office at 254-710-2217.
4) The prospective employer notifies the SFA Office.If you are hired - there is nothing more you need to do. The prospective employer will notify the Student Financial Aid Office of the hiring decision. Within two working days, you should have received either a time card or access to your electronic timecard on the web. If not hired - you should begin again at step 1.
If you have any questions about this process, please contact the Student Financial Aid Office at (254) 710-2611, option 3, to speak with a Counselor.