MSW Financial Costs

The expenses of educating Baylor University students are controlled as much as possible while responding to demands for effective operations, consideration for the general welfare of students, and continued support of the quality of the educational experience. For the purposes of determining eligibility for financial assistance, nine semester hours will constitute full-time status. However, the threshold used by the university to calculate fees is twelve semester hours. Due to continually increasing operating costs, Baylor University reserves the right to change tuition, fees, deposits, and room and board rates without notice to prospective students.

Tuition

Flat Rate (12 semester hours or more)                                                                                       $15,293.00

Regular tuition, per semester hour (less than 12 hours)                                                                $1,274.00*

Dual –degree students in Truett Seminary, regular tuition, per sem. hour                                          $726.00

A graduate student studying with one or more faculty members and using the resources of the campus is required to register for at least one semester hour of graduate credit.

Students must be registered for at least one semester hour of graduate credit during the semester of intended graduation.

Fees

Administrative fee, per term                                                                                                           $100.00

Application fee                                                                                                                                $45.00

Applications will not be processed without this fee. This fee may be waived at the discretion of the Associate Dean for Graduate Studies.

Audit fee, per course (if registered for less than 12 hrs)                                                                    $241.00

Change-of-course fee (changes made at student’s request after 5th

      day of class fall/spring or after 2rd day of class in summer)                                                          $20.00

Commencement charges

Master’s cap/gown/hood, purchase through bookstore, no return                                                 $100.68

      *Duplicate diploma to replace lost original (special order)                                                             $25.00

General Student Fee (figured on a twelve-hour threshold, although full-time status for graduate students is nine semester hours):

      For students taking twelve semester hours or more, per semester                                            $1,565.00

      Fewer than twelve semester hours, per semester hour                                                               $123.00

Internship Course fee, per course ($50 minimum, charges vary)                                                        $50.00

Identification card replacement fee                                                                                                   $15.00

Installment plan fee (unless receiving Graduate stipend)                                                                    $60.00

Late payment fee

      Charged if Payment Due is received after Due Date                                                                 $100.00

      Summer term                                                                                                                           $50.00

Late Registration fee                                                                                                                        

      Charged if Payment Due is received after Due Date                                                                 $100.00

Re-registration fee - schedule cancelled and allowed to re-register

Re-registration                                                                                                                        $150.00

Summer Term                                                                                                                        $100.00

Parking Permit

Automobile – Annual (September-August)                                                                           $300.00

Spring (January-August)                                                                                                    $200.00

Summer (June-August)                                                                                                       $85.00

Temporary – For one-week period                                                                                         $7.00

Replacement – Any time, return old sticker                                                                           $15.00

Motorcycle – Annual (September-August)                                                                                          $50.00

Spring (January-August)                                                                                                      $45.00

Summer (June-August)                                                                                                        $21.00

Rooms and Housing

Residence Hall rooms, per person, per semester (charges may vary for some rooms)                      $2,482.00

Brooks Residential College                                                                                            $2,954.00-3,554.00

Brooks Village Flats                                                                                                       $3,739.00-4,384.00

The Arbors                                                                                                                   $2,429.00-3,990.00


North Village                                                                                                                $2,941.00-4,384.00

Meals

Residence Hall Dining Halls:


Unlimited                                                                                                                               $2,589.34

     

The Block 225 plus $75.00 Dining Dollars                                                                                  $2,074.38

The Works – 16 Meal Plan plus $100 Dining Dollars                                                                    $2,065.82

The Classic -11 Meal Plan, plus $150.00 Dining Dollars                                                               $1,922.05

Block 145 Meal Plan                                                                                                                $1,305.50

Basic – 7 Meal Plan                                                                                                                 $1,150.70

Socialite – 5 Meal Plan plus $100.00 Dining Dollars                                                                       $941.10

The Block 90 plus $100.00 Dining Dollars                                                                                    $909.71

Light Eater – 3 Meal Plan, plus $250 Dining Dollars                                                                       $704.65 

Note: The meal-plan week begins Saturday a.m. and ends Friday p.m.

Housing


On-campus housing for graduate students is limited.  Contracts are for the full academic year (9-months) and based on availability, with priority given to undergraduate students.  Interested students should contact Campus Living & Learning, 254-710-3642, or visit www.baylor.edu/cll for more information.

The Graduate School operates two separate housing communities: Graduate Student Housing Community at the Quadrangle and at Browning Square. Go to Graduate Housing to apply.

Payment of Accounts


A student’s registration for a semester is not finalized (financially settled) until all expenses are paid or acceptable payment arrangements are made and the student has confirmed his/her intent to attend for the semester billed.


Several weeks prior to the beginning of a semester, students who have registered for classes will receive an email at their Baylor email address with a link to view that semester’s bill.
A bill notification will also be emailed to any Authorized Users which the student has designated in the E-Bill system (www.baylor.edu/ebill). Payments can be made online from the E-bill site by electronic check drawn on a checking or savings account, or by credit card. Credit card payments are accepted online only. A convenience fee equal to 2.75 percent of the payment amount ($3 minimum) will be charged by the third-party payment processor for all online credit card payments. Accepted credit cards are MasterCard, Discover, and American Express.


In addition to making the required payment, the student must confirm attendance in BearWeb indicating that he/she will be attending Baylor for the semester billed. Attendance must be confirmed even if the student account has zero or credit balance. Payment and confirmation of attendance must be completed by the due date indicated on the bill. A late payment fee will be charged if payment sufficient to complete financial settlement has not been received by the due date. A student who does not complete financial settlement by the cancellation deadline will have his/her classes cancelled. The financial obligation must be satisfied before the student will be allowed to re-register, move into housing, or attend classes. Re-registrations will be charged the late payment fee and the re-registration fee.


For additional information about financial settlement, visit www.baylor.edu/settlement.

Students who register during the early registration process will receive both a paper bill and an electronic bill. Late registrants will receive only an electronic bill due to time constraints.

If mailing a payment, fill out the top portion of the bill and return it to the Cashier’s Office with the indicated payment. Payments must be received by the due date on the bill to avoid a late fee (allow 7 to 10 days for mail delivery).


In lieu of full payment, Baylor University offers an installment plan for financial settlement. This plan divides the financial obligation for a semester into five payments (summer is divided into two payments) to help Baylor students and their parents manage the costs of education. It is available to undergraduate and graduate students, part-time and full-time. There is a $60 per semester non-refundable fee for participation in the plan (summer installment fee is $24). Students who do not pay in full are automatically enrolled in the installment plan. The minimum amount due listed on the semester bill is the first installment payment and must be received by the due date. Monthly billing notifications are sent electronically to the student’s Baylor email address and to the email addresses of any Authorized Users designated by the student in the E-Bill system. Monthly billing statements are available online only and will not be sent by mail. Monthly payments are due at the end of the month in which the bill is made available.


A student registering for the first time in the semester after the financial settlement due date (posted in BearWeb) should either pay in full or make the first installment payment online or in the Cashier’s Office the day after the student registers. A late payment fee will be charged if payment sufficient to complete financial settlement has not been received by the due date indicated on the E-Bill. Students registering on or after the first class day of a semester will be charged a late registration fee.


Baylor offers a guaranteed tuition option to undergraduate and graduate students. By selecting this option, a student is able to lock in the same tuition rate for four years. The guaranteed tuition option eliminates uncertainty about future tuition increases, allowing students and parents to accurately prepare their educational budgets for four years. More information on this option may be obtained online or from the Baylor Cashier’s Office.


Students who are recipients of scholarships from religious institutions, foundations, corporations, individuals, or other organizations outside the University should complete one Outside Scholarship Report Form for each outside scholarship and submit to the Cashier’s Office so that the award can be reflected in the student’s financial aid award package. Organizations should send scholarship checks to the Cashier’s Office, One Bear Place #97048, Waco, TX 76798-7048.


If you have questions about tuition, fees, or financial settlement that are not covered here, visit the Student Financial Services website at www.baylor.edu/sfs or contact the Cashier’s Office at Cashiers_Office@baylor.edu or (254) 710-2311.

Financial Aid Priority Dates


Students must complete the Free Application for Federal Student Aid (FAFSA – www.fafsa.gov) by the following dates to receive priority and ensure the availability of funding by the time payment is due.

To receive priority for funding (some programs are limited):

Fall and spring semesters            March 1

Spring semester only                  October 1

To ensure availability of funding (and receive credit toward bill):

Fall and spring semesters            May 1

Spring semester only                  November 1


Respond promptly to requests for additional documentation/clarification received by mail or email (all emails are directed to students’ Baylor email accounts.) Students who file the FAFSA after the deadline should be prepared to pay their semester bill from their own resources by the due date. If eligible for aid, the student may be reimbursed after aid has been credited to the student account. For more information, visit the Student Financial Services website at www.baylor.edu/sfs.

Cancellations


A student’s cancellation occurs when a student decides not to attend classes for a semester prior to the first class day for that semester. (A student's schedule cannot be cancelled on or after the first day of the semester.) Cancellations and related refund requests must be made in writing, addressed to the Cashier’s Office, One Bear Place #97048, Waco, TX 76798-7048 or by email to Cashiers_Office@baylor.edu, and received prior to the first class day for the semester. For cancellations, all tuition, fees, and meal plans will be refunded at 100 percent. If a student has made arrangements for on-campus housing, Campus Living & Learning, One Bear Place #97076, Waco, TX 76798-7076 must receive a separate notification. Cancelled courses do not appear on the academic transcript.

Withdrawals


Beginning the first class day of a semester, students who are financially settled must contact the Paul L. Foster Success Center (PLFSC) in order to withdraw from the University. This department can be reached by emailing Success_Center@baylor.edu or calling (254) 710-8212. Additional contact information is available online at www.baylor.edu/successcenter.


Under no circumstances does notification to professors or dropping classes constitute an official withdrawal from the University.


The official withdrawal date is established by the student’s contact with the Paul L. Foster Success Center. If the student fails to contact the PLFSC and simply stops attending, then tuition, fees, meal plans and other applicable charges will not be adjusted on the student’s account. Financial aid credits, however, may be reversed as required by federal regulations.


Refunds of tuition, fees, or other charges will be applied to any outstanding balance owed to the University. Any credit balance remaining after all processing is complete will be mailed to the student at his/her home address on file in BearWeb.


Refunds of tuition and required fees (General Student Fee, Chapel Fee, Laboratory/ Course Fees, Administrative Fee and Applied Music Fee) are based on the official withdrawal date and are prorated on a per diem scale based on the total number of calendar days in the payment period. There are no refunds for withdrawals occurring after 60 percent of the payment period has lapsed. A payment period is defined as the total number of calendar days in the semester (from the published first class day through the published last day of finals) excluding the five calendar day Thanksgiving break and the nine calendar day spring break. To obtain a calendar schedule of refund percentages, please visit the Student Financial Services website at www.baylor.edu/sfs or contact the Cashier’s Office at Cashiers_Office@baylor.edu or (254) 710-2311. Unless specifically noted, other fees are considered non-refundable.

Unused BearBucks™ and Dining Dollars are refunded upon withdrawal.


Meal plan refunds are calculated pro rata based on the official withdrawal date. An administrative charge equal to one week of the meal charge for the student’s respective meal plan will be assessed.


Financial aid recipients are not eligible for a refund until all of the financial aid programs are reimbursed in accordance with federal, state, and University requirements. To obtain information about the return of financial aid funds, contact the Student Financial Aid Office at Financial_Aid@baylor.edu or (254) 710-2611. Additional contact information is available online at www.baylor.edu/sfs.


Students residing in campus housing must contact the Office of Campus Living & Learning to obtain information about any applicable housing adjustments and penalties. This department can be reached at Living_Learning@baylor.edu or by calling (254) 710-3642. Additional information is available online at the www.baylor.edu/cll. Students must follow the proper check-out procedure established by this department and must vacate their campus housing within 48 hours of the official withdrawal date.


Dropping a class or classes is not considered a withdrawal. The term “withdrawal” refers to dropping all classes after financial settlement through the PLFSC and leaving the University for that semester. Beginning the first class day of each semester, students will not be able to drop their complete class schedule online.

Dropping Classes by Student


Students have the option to drop a class prior to or during a semester. Refunds for dropped classes will be processed according to the following refund schedule.

Prior to the end of the 5th class day…………………………..100%

Prior to the end of the 10th class day…………………………..75%

Prior to the end of the 15th class day…………………………..50%

Prior to the end of the 20th class day…………………………..25%

After the end of the 20th class day……………………………..none


To determine how a refund is calculated, multiply the number of hours the student will drop by the applicable percentage rate above based on the day of the drop. This will determine the number of hours to subtract from the number of enrolled hours. The student is financially liable for the remaining enrolled hours plus the determined percentage of dropped hours. For example, if a student enrolled in 9 hours drops a 3 hour course prior to the 15th class day, you would multiply the 3 dropped hours by 50% (1.5 hours), subtract the 1.5 hours for the dropped course from the original 9 hours, and the student is left with 7.5 billable hours. The credit to the student account would be equal to 1.5 times the hourly tuition rate.


There would be no refund adjustment for a student charged the flat rate tuition unless the student’s billable hours are reduced below 12 as the result of a dropped course. Beginning on the 8th class day for fall/spring (3rd class day for summer), a change of course fee will be assessed for all schedule changes. An attempt to drop all scheduled classes for a semester is considered a withdrawal, and students must follow the guidelines for a withdrawal addressed above.

Changes in the number of enrolled hours can affect financial aid eligibility. Contact the Financial Aid Office for information about how dropping a course would affect your financial aid award package.

Appeals

Students who believe that they have individual circumstances warranting an exception to published refund policies may appeal the application of the policy. To appeal based on these circumstances, the student or parent should contact the Paul L. Foster Success Center, One Bear Place #97021, Waco, TX 76798-7021, 254-710-8212, for withdrawal appeals or the Dean’s Office having oversight of the class for add/drop appeals.

Dropping an Audited Course


Students who drop an audited course by the 5th class day (fall/spring) are eligible for a full refund. No refund for an audited course is given after the 5th class day.

Full refunds also apply to students who drop an audited course by the 3rd class day for the full summer session, by the 2nd class day for summer I and II, and by the 1st class day for the minimester. No refunds are given after the designated drop date.

Right to Withhold Transcripts and/or Block Registration

Baylor University may withhold the issuance of a transcript record and/or block the registration of any current or prior student if the student has certain outstanding obligations to the University. The student obligations may be financial or non-financial. Financial obligations include: parking citations, Health Center charges, student loan accounts, tuition and fees, long distance telephone charges, or any other financial obligation owed by the student to the University. Non-financial obligations include the University requirements of a student imposed by published written policy or other written requirements including, but not limited to, incomplete processing under the Student Disciplinary Procedure. Release of the transcript and/or a registration block will be authorized only after a financial obligation to the University is paid in full, or satisfactory arrangements are made to comply with other obligations.