Electronic copies are now available to students online through BearWeb.
Click Student Services & Financial Aid >> Cashier >> Tax Notification, and enter the tax year.
In accordance with federal guidelines, Baylor reports on Form 1098-T qualified tuition/fees and scholarships/grants posted to student accounts during the calendar year. The calendar year the transactions are posted to the student account dictates the year they appear on the form.
- The Form 1098-T is designed by the IRS to help students and families determine eligibility for any of the several tax benefits for higher education. To learn more about these tax benefits, click here. For the IRS Instructions for Students related to the 1098-T, click here.
- Historical records of amounts paid to student accounts are available through Baylor's E-Bill website, baylor.edu/ebill. After logging in, at the top click Payments, then Payment History. You may then select the date range and the types of payments you would like to appear in your customized report.
The information provided on this site is not intended as legal or tax advice. Individuals should refer to the most recent IRS Publication 970, Tax Benefits for Higher Education [PDF] [HTML], consult with a qualified tax professional, and/or contact the IRS Taxpayer Assistance line at 1-800-829-1040 with regards to any credit or deduction claimed on a personal tax return.
Frequently Asked Questions about the Form 1098-T
Q1: This form shows amounts billed during 2012, but to calculate my deduction/credit, I need to know what amounts were paid on my account during the year. How can I get this information?
A1: You may also customize a report of payments made to a student's account online at baylor.edu/ebill, click Payments, then Payment History. Along with your personal financial records, this report will help you identify payments made during the year.
Q2: Why are my tuition and fees reported in Box 2 instead of Box 1?
A2: The IRS gives eligible institutions the option to report payments received (Box 1), or amounts billed (Box 2) for qualified tuition and related expenses during the calendar year. Baylor, like most of the nation's other major universities, reports amounts billed in Box 2. As stated above, the calendar year in which the charges are posted to the student account determines the year in which they are reported.
Q3: Why does my 2012 1098-T include tuition and fees for the spring 2013 semester, but no scholarships or grants for the same semester?
A3: The amounts reported on your 1098-T are based on the calendar year in which they are posted to the student account, and as a result, there can be some timing differences that do not necessarily have tax consequences. While your December E-Bill may have showed your spring scholarships as Anticipated Aid, most of these amounts did not pay to the student account until January. Baylor posts financial aid to the student account 10 days before the start of class in accordance with federal regulations. This year, that date fell in January 2013.
Q4: On my 1098-T, the amount in Box 5 is greater than the amount in Box 2, but I know I paid out of pocket for certain expenses during the year. Is my 1098-T wrong?
A4:You can be sure that the 2012 1098-Ts issued by Baylor were thoroughly reviewed before processing. One reason Box 5 may be greater than Box 2 (even though you may have paid certain costs out of pocket) could be that per IRS regulations, only qualified educational expenses are included in Box 2. Room, board, parking decals, and certain other charges are not qualified expenses and are not reported on the 1098-T. Box 5 could also be greater than Box 2 because of timing differences that do not necessarily have tax consequences (see Q3).
Q5: My situation is the same as above in Q3. Am I going to owe tax?
A5: According to IRS Publication 970, a scholarship is tax free if "you are a candidate for a degree at an eligible educational institution, and you use the scholarship or fellowship to pay qualified education expenses." The IRS considers qualified expenses to be tuition, required fees, and required course-related books or supplies. If you think that some of your scholarship(s) might be subject to tax, please consult a tax professional.
Q6: What is Baylor's EIN?
A6: Baylor's EIN (Employer Identification Number) is reflected on your 1098-T as the "FILER'S federal identification number."
Q7: On the form that was mailed from ECSI, what are the dates listed next to the Transaction History details?
A7: These are the dates of the first class days of the semesters for which information is being reported. For example, 8/20/2012 was the first class day of the fall 2012 semester; 1/14/13 was the first class day of the spring 2013 semester.
Q8: I attended Baylor in the spring of 2012 but I did not receive a 2012 Form 1098-T. Why not?
A8: The charges reported on Form 1098-T are those posted to the student account during the calendar year. For the majority of students, Spring 2012 charges were posted in November or December 2011. The spring financial settlement due date was December 20, 2011. Remember to refer to the instructions for the form you are using to take a deduction or credit. It is possible that you are eligible to take a deduction or credit based on when you paid qualified educational expenses.
Q9: Why is the General Student Fee reported on my 1098-T less than the fee charged to my student account?
A9: All students are charged a General Student Fee, which helps cover the costs associated with a variety of benefits provided to students, including technology, libraries, facilities, and athletic events. Baylor has determined that 85% of the General Student Fee is reportable on the 1098-T as a qualified education expense.
Q10: Am I required to submit my 1098-T to the IRS along with my 1040?
A10: No. The 1098-T has been furnished for information to you and to the IRS, but does not need to be submitted with your Form 1040.
Q11: Which tax benefit should I claim? The American Opportunity Credit, the Lifetime Learning Credit, or the Tuition and Fees Deduction?
A11: Unfortunately, there is not a one-size-fits all answer to this question. You could start by using this IRS Interactive Tax Assistant. We recommend that you consult your tax professional, who can help you determine which option(s) you are eligible to take advantage of, and which will reduce your tax liability by the greatest amount. Even the IRS agrees that you should "choose the one that gives you the lower tax"!