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Managing Documents in OSP BearSpace
Signing the Proposal Routing Form

Acrobat Reader 8.0 (or later versions) is required to electronically sign the proposal routing form (download from the Baylor ITS AppCenter). Use this software to establish a digital ID (electronic signature), if one does not already exist, and apply this signature to the form. The user need only create one digital ID unless more than one computer will be used to to digitally sign materials.

See the Proposal Certification and Routing Guides for step-by-step instructions for establishing a digital ID.

Using the OSP BearSpace Site for Reviewing and Certifying Proposal Materials

To facilitate proposal review and approval from academic and administrative offices, OSP has implemented an OSP BearSpace site to serve as a common document repository. The principal investigator(s) and signatories can manage, review, and sign proposal materials from the OSP BearSpace site. A unique link to a directory within the OSP BearSpace site is provided to the principal investigator upon notifying the OSP of an impending proposal.

Managing documents in the OSP BearSpace Site

Because of the operational nature of the Baylor's BearSpace, modified documents must be uploaded and cannot simply be saved directly to the directory.

Go to the OSP BearSpace site using the unique link provided to the principal investigator by your OSP Grant Coordinator.

  1. Users may upload, modify, review, and sign proposal materials within the appropriate directory.
  2. When documents are modified (including applying electronic signatures) the new document(s) must be saved to the user's computer and uploaded to the appropriate folder in the OSP BearSpace.
  3. Once all proposal materials are uploaded for review, the principal investigator should nofify the dean and unit chair that the proposal is ready for review and approval. Simply forward the original email containing the proposal directory link to provide any user with the ability to read and modify documents.

Institutional Reviews and Certifications

All academic and administrative reviews and approvals will use the OSP BearSpace site. Once the proposal routing form has been signed by the dean and chair of the academic unit, the principal investigator should notify his/her OSP Coordinator.