Baylor is fortunate to have a devoted philanthropic community that contributes to the University's
mission through support of scholarly and scientific programs. It is important that recipients of
these fiscal resources, designated as either Gifts for Research or funds for Sponsored Programs,
follow consistent procedures when accepting and utilizing funds. Failure to follow consistent procedures
not only for the recognition of gifts and grants, but also for the application and administration of the
award, may result in lost opportunities and could expose the University to serious risk.
Gifts for Research
Gifts for Research are contributions by donors, usually non-profit or for-profit organizations, to the
University to fund scholarly activities and research. Typically, a Gift for Research is any item of
value given by a donor who expects nothing of significant value in return, other than recognition and
disposition of the gift in accordance with the donor's wishes. Funds that meet all of the following
criteria will be considered "Gifts for Research" and should be processed solely through the
Office of Academic Foundation and Corporate Development:
- The funds are awarded irrevocably to the University;
- The funds are to be used broadly by the University or academic unit and not in support of a specific pursuit of scholarly or scientific inquiry;
- There is no commitment of direct project personnel effort (i.e. time and effort of faculty, staff or students) to accomplish project objectives; and
- The donor does not impose restrictive conditional obligations.
Gifts for Research should not contain conditional obligations or other restrictions on the use of funds, such as
intellectual property provisions governing copyright and patent rights; confidentiality provisions; restrictions
or monitoring of research publications or research data; programmatic or financial reporting requirements;
indemnification clauses; or audit requirements.
Grants for Sponsored Programs
Grants for Sponsored Programs refer to research, instruction, and public service grants and contracts undertaken
pursuant to a proposal submitted by the investigator that specifies the line of inquiry. Such arrangements
require the prior approval of the University and the sponsoring agency and may be initiated in response to
a sponsor's request for proposals, or may be submitted at the initiative of the investigator. Sponsored
Programs include, but are not limited to, research grants and contracts, training grants, cooperative agreements,
fellowships, clinical trial agreements, commercially sponsored grants and contracts, demonstration projects, and
other instructional grants and contracts.
A Sponsored Program provides funds and imparts an obligation for an investigator to pursue a line of
scholarly research or scientific inquiry. Awards or funds that meet any of the following criteria will be
considered a "Sponsored Program" and should be processed through the Office of Sponsored Programs and Contracts:
- Conditional obligation for funding, including a set of binding terms and conditions;
- An obligation for an investigator to pursue a line of scholarly or scientific inquiry that typically follows a plan, provides for orderly testing or evaluation, or seeks to meet stated performance goals;
- An understanding or commitment of how funds will be used; or
- An obligation for fiscal accountability and/or report of performance.
A Sponsored Program may impose conditional obligations or require review and approval of compliance issues
related to the performance of research, including human subjects or animals; hazardous materials, or
biological/chemical agents; conditional obligations of funding, such as space allocation, employment
requirements, or programmatic or financial reporting requirements.
Sponsored Program and grant funds that are mistakenly reported as gifts result in a public understatement of
the University's achievements in research and other sponsored program areas. This could adversely impact
national rankings. The University, academic units, centers, and institutes will not get appropriate
recognition for new grants unless funds are properly identified, preferably during the proposal (pre-award) stage.
Although notice of new funds may be published through various sources, grants will not be included in statistical
reporting of sponsored programs unless proper identification has been made within the University's accounts and records.
Distinguishing between gifts and grants.
Download the "Gift or Grant
" check list