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Transfer Credit Frequently Asked Questions

Transfer Credit

1. How can I determine if a course I want to take elsewhere is equivalent to a Baylor course?
2. If a course I intend to take IS found using the Equivalent Course Tool (ECT), do I need to submit an Equivalent Course Request (ECR) in order to take the course?
3. What are the steps for the Equivalent Course Request approval process?
4. What are the deadlines for submitting an Equivalent Course Request?
5. What documentation will I need when I submit an Equivalent Course Request?
6. How does Baylor determine which courses are equivalent?
7. Does Baylor accept online courses?
8. How often do course equivalencies change?
9. Assuming that a course is equivalent, how do I know if the course will satisfy a requirement within my degree plan?
10. When I click on the link for the Equivalent Course Tool, my browser keeps spinning and nothing comes up. Is there something wrong with the Equivalent Course Tool?
11. The transfer credit policies use the terms "pre-matriculation" and "post-matriculation". What is the difference?
12. After I have completed a course elsewhere, what address should I use when sending a transcript to Baylor?
13. How can I tell if my completed transfer work has been added to my Baylor record?
14. Can I earn credit by exam at Baylor?




Transfer Credit

1. How can I determine if a course I want to take elsewhere is equivalent to a Baylor course?
Course equivalencies can be found using the Equivalent Course Tool.

2. If a course I intend to take IS found using the Equivalent Course Tool (ECT), do I need to submit an Equivalent Course Request (ECR) in order to take the course?
No. Once you have found the course you intend to take using the Equivalent Course Tool, you should use the print feature to print a copy of the equivalency for your records. Before enrolling in the course, however, you need to make sure that you have read all transfer credit policies carefully to ensure that you are eligible to complete any additional transfer courses.

3. What are the steps for the Equivalent Course Request approval process?
The steps are as follows:
-Once submitted, your request will be reviewed by the Office of the Registrar to determine if you are eligible to transfer hours at this point in your Baylor career (please refer to the post-matriculation transfer credit policies for more information).
-If approved by the Office of the Registrar, your request will be reviewed by the appropriate academic department to determine if the requested equivalency is acceptable for transfer.
-Once the review is complete, you will receive an email instructing you to check the results of the request by clicking the "View My Requests" link on the ECR web page.
At any time, a student can check the status of their requests by clicking on "My Requests" at the top right of the opening page of the ECR process.

4. What are the deadlines for submitting an Equivalent Course Request?
The deadlines are as follow. Students MUST meet these deadlines if they expect to have a request considered for the term indicated.
-For all summer terms, student requests must be received by MAY 15th.
-For all fall terms, student requests must be received by AUGUST 15th.
-For all spring terms, student requests must be received by DECEMBER 15th.

5. What documentation will I need when I submit an Equivalent Course Request?
When submitting an Equivalent Course Request, students must have the following information/documentation regarding the course they would like to take elsewhere. Students should have this information at hand prior to starting a request:
-Name of Institution and the state in which it is located
-Title of course
-Course prefix and number
-Credit hours
-Course description from the catalog
-Course syllabus (as recent as possible)
-Name of textbook (Name, author, and edition)
Students also must have the following information about the potential Baylor equivalent course:
-Course prefix and number
-Credit hours

6. How does Baylor determine which courses are equivalent?
Equivalent courses are determined by department chairs based upon the following course characteristics: course description, textbook, course objectives, assignments, number of credit hours, course prerequisites, and program quality (determined based on a process designed by Institutional Research and Testing in consultation with the relevant department chair and the Vice Provost for Undergraduate Education). Courses found using the Equivalent Course Tool have already been determined as equivalent.

7. Does Baylor accept online courses?
Courses taught electronically or in hybrid (meaning partly electronic or partly face-to-face) format are acceptable provided that they meet all other expectations with regard to the course characteristics used to determine equivalencies (see question #5).

8. How often do course equivalencies change?
Department chairs participate in an equivalent course review process every three years. The review takes place during the summer, and any changes made are effective for the following summer. The last review was completed in May/June 2012, and the next review will be completed in May/June 2015.

9. Assuming that a course is equivalent, how do I know if the course will satisfy a requirement within my degree plan?
To answer this question, students need to check their degree audit to determine where the course fits within their academic requirements. For accurate information, be sure to contact your assigned academic advisor. You can find contact information for your advisor by logging into Bearweb and then following "Student Services and Financial Aid", then "Advisement", and finally "Advisement Contact Information".

10. When I click on the link for the Equivalent Course Tool, my browser keeps spinning and nothing comes up. Is there something wrong with the Equivalent Course Tool?
No. If this occurs, the problem is with the browser that you are using, not with the Equivalent Course Tool. If you experience this problem, you need to clear the history in your browser, including the "cookies". Once you have cleared the history and all cookies (which will empty the cache), restart the browser and try the Equivalent Course Tool again. That should fix the problem. If you are using Mozilla Firefox or Internet Explorer as your browser, switching to Safari or Google Chrome may fix the problem as well. If you experience further difficulties, contact the Baylor HELP desk at (254) 710-HELP (4357).

11. The transfer credit policies use the terms "pre-matriculation" and "post-matriculation". What is the difference?
Pre-matriculation means before enrolling as an official Baylor student. Post-matriculation means after a student has officially enrolled at Baylor. A student's matriculation date is the date they begin coursework at Baylor.

12. After I have completed a course elsewhere, what address should I use when sending a transcript to Baylor?
The address to use is as follows:

Office of the Registrar
Attn: Transfer Credit Evaluation
One Bear Place #97068
Waco, TX 76798

13. How can I tell if my completed transfer work has been added to my Baylor record?
Students should check their degree audit using BearWeb to determine if transfer work they have completed has been added to their Baylor record. Nothing is added to a student's record until the Registrar's Office has received an official transcript.

14. Can I earn credit by exam at Baylor?
The Office to contact at Baylor regarding credit by exam originally earned at another institution is the Office of Institutional Research and Testing.

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