1. What do I need to do to receive financial aid in the summer?
If you have filed the 2014-2015 Free Application for Federal Student Aid (FAFSA) and are registered at least half time (6 hours for undergraduates), we will automatically award you summer financial aid. If you have used your Federal Direct Loan eligibility during the 2014-2015 academic years, your only aid option may be an alternative loan. More information regarding alternative loans is available here.
2. When will my summer aid be awarded?
Shortly after you are registered in at least half time (6 hours for undergraduates), our office will send you an award notification detailing any summer aid eligibility.
3. When will my summer funds be credited to my student account?
If you have completed all of the requirements for any aid you have been offered, funds will credit to your student account a few days before classes begin. If you pursue an alternative loan, all steps must be completed with your lender and the funds received by Baylor before the alternative loan will credit to your student account.
5. Can I use my academic scholarship during the summer?
Students who are graduating in 7 or fewer undergraduate semesters may be eligible to request one semester of their academic scholarship for the 2015 summer term. More information is available here.
6. Can I use my need-based scholarship in the summer?
Need-based scholarships are not available for the summer term.
7. Can I keep my work-study job during the summer even if I don't take classes?
If you are not enrolled in the summer but are registered for at least a half time course load (6 hours for undergraduates) in the 2015 fall semester, you may be able to continue your work-study job during the summer. Your department must submit a request for you to work in the summer.
1. What if I cannot register at my specified Early Registration time?
You will have continuous access to register and add through the 7th class day, and drop classes through the 12th class day in the fall/spring semesters. You should plan to register as soon as possible once your early registration time arrives in order to have the best selection of available classes.
2. Where can I find my registration time once it appears on BearWeb?
Once you log on to BearWeb, select ‘student services & financial aid'; then ‘registration'; and finally ‘registration status'. Under ‘registration status', your date and time that you can register for classes will appear.
1. Will all students be affected by the changes in the grading policy at the same time?
Yes. Any changes under the new policy will go into effect for all students in Summer 2014.
2. Will instructors be required to assign plus and minus grades?
No. As was the case in the past with plus grades, the use of plus and minus grades will be at the discretion of the instructor. Students should refer to individual course syllabi to determine how instructors intend to use the grading scale.
3. Baylor's current policy states that students can only retake courses in which they have made a grade of D or F without seeking permission from the appropriate academic dean. Under the new policy, what about grades of C-? Will students be able to repeat courses in which they have made a C- without seeking permission?
Students having earned a C- or lower will be able to repeat the course without seeking permission from the appropriate academic dean.
4. Baylor's current policy states that students may repeat a course in which a grade of "C" was earned with the permission of the appropriate academic dean. Further, the policy states that students may not repeat a course in which a grade of "B" was earned. Under the new policy, what about grades of "C+" or "B-"? May students seek permission to repeat a course in which they earned a "C+" or "B-"?
Students having earned a "C+" or "B-" may seek permission from the appropriate academic dean as they could for a course in which they had earned a "C".
5. How will this change affect the minimum grades necessary for prerequisites? If the prerequisite for a course required a C in the past, will I still need to earn a C or will a grade of C- be sufficient?
Students must still earn the same prerequisite grade(s) for a given course as before. The implementation of minus grades will not change these requirements.
6. If my department wishes to change a prerequisite in light of the new grading scale, what should we do?
Departments that would like to make a change to a prerequisite should begin the Electronic Course Action Request process as soon as possible. These changes will need to be approved by all of the necessary curriculum committees by Monday, February 3, 2014 in order for them to be effective with the Summer 2014 term. For more information about the Electronic Course Action system, click here: www.baylor.edu/provost/index.php?id=73689
7. Who are the members of the Grading Policy Implementation team?
Wes Null, Provost's Office, Chair
Sally Firmin, Academic Support Programs
Krys Goree, School of Education
Jonathan Helm, Office of the Registrar
Deanne Kramer, CASA
Leah Jackson, Law School
Lesa Lawson, Office of the Registrar
Margaret Lemon, ITS
John Lowe, University Libraries
Joyce Miller, University Advisement
Kathleen Morley, IRT
Dennis Myers, School of Social Work
J. T. Rose, Finance, Insurance, & Real Estate
Laine Scales, Graduate School
Barb Symm, HHPR
JoAnn Tsang, Psychology and Neuroscience/Faculty Senate
Dennis Tucker, Truett Seminary
8. How will this change in policy impact grades or grade points that students have earned in the past?
The change in policy will not impact grades or grade point values from the past. The changes will only impact grades for Summer 2014 and thereafter.
9. How does the new grading scale, including available grades and their grade point values, compare to those prior to Summer 2014?
Please refer to the chart available at http://www.baylor.edu/registrar/doc.php/202485.pdf to compare the grades and grade point values used through Spring 2014 to those that will be used beginning in Summer 2014.
10. Which populations of students will be impacted by the changes in grading policy?
The changes in policy will impact undergraduate, graduate, and seminary students.
11. Haven't graduate and seminary courses had the option for "minus" grades for quite some time already?
Although graduate and seminary courses have had the option for minus grades, the numeric grade point values were different from what the Faculty Senate proposed based upon the practices of peer institutions. Therefore, this change will bring these grade point values in line with those proposed by the Faculty Senate and other university bodies.
12. Does the change in numeric grade point values affect what grade I need in order to fulfill graduate school requirements?
You will need to earn a grade of C (2.0) in order for a course to fulfill a graduate school requirement.
13. Does Baylor have a set standard that equates a percentage in a class to a specific letter grade?
No. Equating a percentage in a class to a specific letter grade will vary depending upon instructor, class, and/or college/school.
14. As a student, how will I know if an instructor plans to use minus grades in one of my classes?
Students should check each course syllabus to see if the instructor intends to use minus grades. Instructors are required to include grading scales in their syllabi.
15. As an instructor, what do I need to do if I want to use minus grades in one or more of my classes?
In order to use minus grades, instructors must include minus grades as part of the grading scale that is communicated through course syllabi at the beginning of each semester.
16. Will the GPA requirements for Latin Honors and Dean's List remain the same in the light of the new grading policy?
Yes. The GPA requirements for Latin Honors and Dean's List will remain the same.
1. How will students know whether the online course they choose will apply to their degree or major?
Students should check requirements on their degree audit in BearWeb and confer with their advisor for guidance.
2. How will students register for the course?
Provided they have no registration holds and have been advised, if required, students will register on BearWeb the same as for other courses taken at Baylor.
3. Will students who are taking a regular summer course at Baylor be allowed to take an online course?
Yes. Departments will, of course, control enrollment for online sections.
4. Will the maximum hours allowed for enrollment in the summer term apply to online courses?
Yes. Maximum credit for students enrolled in the two traditional summer terms is sixteen hours which must be earned in no more than four courses or four courses and Lifetime Fitness.
5. Can students be approved for concurrent enrollment between an online Baylor course and a course from another institution?
Students should contact their academic dean's office to seek approval for concurrent enrollment.
9. Is there a cost difference for online classes?
Tuition for online classes is the same as traditional summer on-campus classes.
10. When will I be billed for online classes?
Students that register in March or April will be billed by email in early May. Those registering later will receive an electronic billing notification on the business day following their registration. Because of the short timeframe, summer bills are only available online; no paper bills are mailed, so be sure to check your Baylor email.
11. When is the bill due for online classes?
Summer bills are due in mid-May for students registered by that time. All students should look for the due date on their eStatement in the E-Bill System and complete financial settlement by that date to avoid a late fee.
12. What do you mean by "anytime, anywhere" courses?
"Anytime, anywhere" learning simply means that you do not have to be at a specific location at a specific time or date. Online courses, for the most part, take place where and when you choose. This could be early in the morning or late at night at home, when you are traveling, or during your lunch break at work.
13. Will I be able to complete all required course work online?
Yes. Baylor online courses are available via the Internet. You will never have to step foot on campus for fully online courses.
14. How often should I be logging into my online course?
For summer online courses, students should be logging in at least once a day to check for reading and assignment requirements, messages from the instructor, and grades. However, you can choose what times work best for you.
15. How many hours do online courses require each week?
The time you spend on an online class can vary. Online courses generally require 6-15 hours per week including readings, weekly discussions, sending/receiving e-mail, Web-based research, and completing assignments.
16. Will I be able to speak to my instructor and to other students in my online class?
Yes. Online courses offer a variety of tools in order to communicate and interact with your instructor and classmates. These tools may include e-mail, discussion boards, blogs, video conferencing, social media, and other forums.
17. What are the computer requirements to take an online course?
The minimum computer requirements are provided here.
18. Where do I login to access my online course?
To access your online Baylor course, visit Canvas and click on the "Canvas Login" button. Log in using your Bear ID (firstname_lastname) and password. Once you are logged in, you will find a link to your individual course under the "Courses" menu in Canvas.
19. If I want to take an online undergraduate course this summer either while in the US or in another country, is there anything special I need to know?
You will access your course(s) through Canvas and complete an online orientation class before you begin.
20. What do I need to know regarding technology in order to take an online course?
First and foremost, you must have regular, reliable access to a broadband (DSL, cable, or satellite) internet connection. A dial-up modem will not be able to handle the multimedia format of an online course. You will need a webcam and microphone for most classes. These come standard with many laptops, but it would be prudent to test your equipment for quality before you begin class. Your webcam and mic do not need to be top-of-the-line, but they need to be good enough to be a help, not a hindrance. If your computer is no more than four-years-old, it likely has the specifications to keep up with an online course. If you are considering purchasing a new computer, or want to estimate how your current computer may fare, you can find Baylor's minimum and recommended requirements for incoming students here. If you find that you need to upgrade your computer, you are eligible for special student pricing on Apple and PC systems through the Baylor Bookstore. Additionally, you will need Microsoft Office Suite 2007 or later. If you don't currently own a version of Microsoft Office, you are eligible for an educational copy at a reduced rate through the Baylor Bookstore.
21. If I decide to sign up after I am in another country, can I still register for an online class as long as it is open?
As long as you have reliable Internet access where you are, there is no reason why you cannot register for an online class if it is still open.
22. As an international student, is there a potential Visa problem if I take a Baylor online summer course while I am in another home country?
There should not be a Visa problem, but it is advisable for you to register for fall classes at BU before you enroll for the summer online courses. This would show your intention to be physically present in the U.S. for fall term.
1. Where can I get a statement of academic standing or verification of enrollment?
The Office of the Registrar - Suite 380 Robinson Tower
1. Why can't I register or drop/add on BearWeb?
BearWeb registration closes after the first week of classes. You must go to The Office of the Registrar - Suite 380 Robinson Tower.
2. How can I audit a class, take a class pass/fail or take more than 18 hours in a semester?
Get permission and a petition from your academic Dean's office:
3. If I have a DF or WF on my transcript from a past term, how does that affect my GPA?
A grade of DF or WF (last used for Spring 2013) calculates in your GPA as a grade of F.
4. How do I register for a closed class?
A closed class means that the enrollment has met maximum capacity. You may contact the academic department and request they issue a permit. If they do, go to the Add/Drop option of Bearweb and enter the five-digit CRN (course reference number) of the course and SUBMIT.
2. What do you charge for a transcript?
3. Will you send my transcript electronically?
At the moment we do not have access to send transcripts electronically.
1. Does Baylor accept online courses?
Courses taught electronically or in hybrid (meaning partly electronic or partly face-to-face) format are acceptable provided that they meet all other expectations with regard to the course characteristics used to determine equivalencies (see question #5).
2. How can I determine if a course I want to take elsewhere is equivalent to a Baylor course?
Course equivalencies can be found using the Equivalent Course Tool.
3. If a course I intend to take IS found using the Equivalent Course Tool (ECT), do I need to submit an Equivalent Course Request (ECR) in order to take the course?
No. Once you have found the course you intend to take using the Equivalent Course Tool, you should use the print feature to print a copy of the equivalency for your records. Before enrolling in the course, however, you need to make sure that you have read all transfer credit policies carefully to ensure that you are eligible to complete any additional transfer courses.
4. What are the steps for the Equivalent Course Request approval process?
The steps are as follows:
-Once submitted, your request will be reviewed by the Office of the Registrar to determine if you are eligible to transfer hours at this point in your Baylor career (please refer to the post-matriculation transfer credit policies for more information).
-If approved by the Office of the Registrar, your request will be reviewed by the appropriate academic department to determine if the requested equivalency is acceptable for transfer.
-Once the review is complete, you will receive an email instructing you to check the results of the request by clicking the "View My Requests" link on the ECR web page.
At any time, a student can check the status of their requests by clicking on "My Requests" at the top right of the opening page of the ECR process.
5. What documentation will I need when I submit an Equivalent Course Request?
When submitting an Equivalent Course Request, students must have the following information/documentation regarding the course they would like to take elsewhere. Students should have this information at hand prior to starting a request:
-Name of Institution and the state in which it is located
-Title of course
-Course prefix and number
-Course description from the catalog
-Course syllabus (as recent as possible)
-Name of textbook (Name, author, and edition)
Students also must have the following information about the potential Baylor equivalent course:
-Course prefix and number
6. When I click on the link for the Equivalent Course Tool, my browser keeps spinning and nothing comes up. Is there something wrong with the Equivalent Course Tool?
No. If this occurs, the problem is with the browser that you are using, not with the Equivalent Course Tool. If you experience this problem, you need to clear the history in your browser, including the "cookies". Once you have cleared the history and all cookies (which will empty the cache), restart the browser and try the Equivalent Course Tool again. That should fix the problem. If you are using Mozilla Firefox or Internet Explorer as your browser, switching to Safari or Google Chrome may fix the problem as well. If you experience further difficulties, contact the Baylor HELP desk at (254) 710-HELP (4357).
7. What are the deadlines for submitting an Equivalent Course Request?
The deadlines are as follow. Students MUST meet these deadlines if they expect to have a request considered for the term indicated.
-For all summer terms, student requests must be received by MAY 15th.
-For all fall terms, student requests must be received by AUGUST 15th.
-For all spring terms, student requests must be received by DECEMBER 15th.
8. How does Baylor determine which courses are equivalent?
Equivalent courses are determined by department chairs based upon the following course characteristics: course description, textbook, course objectives, assignments, number of credit hours, course prerequisites, and program quality (determined based on a process designed by Institutional Research and Testing in consultation with the relevant department chair and the Vice Provost for Undergraduate Education). Courses found using the Equivalent Course Tool have already been determined as equivalent.
9. After I have completed a course elsewhere, what address should I use when sending a transcript to Baylor?
The address to use is as follows:
Office of the Registrar
Attn: Transfer Credit Evaluation
One Bear Place #97068
Waco, TX 76798
10. The transfer credit policies use the terms "pre-matriculation" and "post-matriculation". What is the difference?
Pre-matriculation means before enrolling as an official Baylor student. Post-matriculation means after a student has officially enrolled at Baylor. A student's matriculation date is the date they begin coursework at Baylor.
11. How can I tell if my completed transfer work has been added to my Baylor record?
Students should check their degree audit using BearWeb to determine if transfer work they have completed has been added to their Baylor record. Nothing is added to a student's record until the Registrar's Office has received an official transcript.
12. How often do course equivalencies change?
Department chairs participate in an equivalent course review process every three years. The review takes place during the summer, and any changes made are effective for the following summer. The last review was completed in May/June 2012, and the next review will be completed in May/June 2015.
13. Assuming that a course is equivalent, how do I know if the course will satisfy a requirement within my degree plan?
To answer this question, students need to check their degree audit to determine where the course fits within their academic requirements. For accurate information, be sure to contact your assigned academic advisor. You can find contact information for your advisor by logging into Bearweb and then following "Student Services and Financial Aid", then "Advisement", and finally "Advisement Contact Information".
1. Will there be any limit on the number of students that can be added to a particular Waitlist?
Baylor plans to provide an unlimited capacity to section Waitlists so that the University can accurately gauge the full demand for individual courses.
2. Will time conflicts with other registered or Waitlist classes be allowed?
While time conflicts are not allowed on a student's schedule, the student can choose to be on a Waitlist even if the Waitlisted class has a time conflict with another class on the schedule. When the student is notified of an opening, the student will have to decide which class to take. If the Waitlisted class is preferred, the student must drop the currently enrolled class before adding the Waitlisted class.
3. Are students allowed to Waitlist a course that they are either enrolled or Waitlisted for?
A student may not Waitlist for multiple sections of a course or Waitlist for a section when they are already registered for another section of the same course.
4. Are any students excluded from using a Waitlist?
No student groups will be excluded from a Waitlist.
5. Will a field be added to the web Schedule of Classes to communicate the Waitlist status?
At this time, one field will be added that will display Waitlist actual to show how many students are on the Waitlist.
6. Will students be able to see where they are on a Waitlist?
Students will be able to view their position on a Waitlist in BearWeb by viewing their Student Detail Schedule.
7. Are students added into Waitlisted courses automatically?
No. The student will receive an email notification once a seat comes open and will have the option to register into the class. If the student does not complete the registration process within 24 hours, they will be removed from the Waitlist and the next student on the list will be notified via email.
8. When does Waitlisting open?
If a class has been set up with the Waitlist option, the Waitlist will become available via BearWeb once the class is closed.
9. Is the student guaranteed a seat if they get on a Waitlist?
No. Waitlisting does not guarantee a seat in the class. Students should check their Waitlist position regularly. If they are not moving up on the Waitlist, they may want to consider alternate classes to register for.
10. How are students notified when a seat becomes available on a Waitlisted class?
The student will automatically receive an email notifying them the class has a seat available. The student will then have 24 hours from the time the seat opened to register into that class. If the student does not register into the class by the deadline, they will be removed from the Waitlist and the next student in line will be notified of the available seat. This is the only notification the student will receive.
11. Which email address will the student receive the notification?
Waitlist notifications will be sent to the student's Baylor email address. It is the student's responsibility to check their email.
12. What happens if a student drops a class that has an active Waitlist?
If a student drops a class which has an active Waitlist, they cannot re-enroll into the class. They must add themselves on the Waitlist or enroll in a different section that does not have a Waitlist.
13. Is there a maximum number of hours a student can Waitlist?
No. There is no maximum for the number of Waitlisted hours for a student.
14. Is a student left on the Waitlist if they don't register within the 24 hours?
No.. After the 24 hours has ended, they are dropped off the Waitlist. The student can get back on the Waitlist if the student wishes to do so.
15. Are Waitlisted classes counted toward the student's credit hours?
No. Waitlisted classes do not count into the student credit hours.
16. Do registration restrictions prevent a student from registering for a Waitlisted class?
Yes, all registration restrictions (pre-requisites, minimum test score, departmental approval, etc.) apply to Waitlisted sections.
17. What do Waitlist Maximum, Actual, and Remaining mean under ‘Look Up Classes'?
Waitlist Maximum displays how many students are allowed on the waitlist, Waitlist Actual displays how many students are on the waitlist, and Waitlist Remaining displays how many students can still add to the waitlist.
18. What happens if the student misses the 24 hour timeline and still wants the class?
The student will be dropped from the waitlist, but can add himself or herself back on the end of the waitlist.
19. What happens if the student is placed on Academic Suspension?
If a student is scholastically dropped, all classes including any classes on the waitlist will be dropped.
20. Will the Waitlist continue during University Holidays (e.g. Christmas, Easter, etc.)?
Yes. Once the Waitlist is active for a given term it will remain open (even during holidays) until the last day to add a class for that semester through BearWeb. Students who are on a Waitlist should check their Baylor email account throughout the holidays in case a notification is sent that a seat has opened. Once a notification has been sent, students have twenty-four hours to act on a notification.
21. What should students do if they try to add a Waitlisted class that they received an e-mail notification about, they receive a fatal error (e.g. Time Conflict), and once the conflict is cleared up, the Waitlist option is no longer available?
When students experience this, they should log-out of BearWeb, close their browser, and then log back into BearWeb. The Waitlist option will be available upon logging back into BearWeb.
22. What should a student do if they are having a problem adding a section to their schedule, once they have received a Waitlist notification for that section?
Do NOT drop yourself from the Waitlist. This will automatically initiate an email to the next student on the Waitlist.
- Make sure the section you are trying to add does not have other required components (i.e. BIO 2106 requires both lecture (01) and lab (A) AND BIO 2306 (01))
- Look through the Student Instructions document on our website (Waitlist instructions begin on page 6).
- If your problem persists, take a screen shot and contact our office as soon as possible.
23. Can Waitlisting a class impact a student's financial aid, or full-time status?
Waitlisted sections do not count toward a student's enrolled hours. Financial aid eligibility and full-time status are determined by a student's enrolled credit hours. Academic scholarships or other awards may not be applied to a student's bill if the student is not enrolled in sufficient credit hours.
24. What should students do if their class isn't opening up and they're not registered for a full schedule?
Students should try to create a full schedule with other available classes (See FAQ#2 regarding Waitlisting for Time Conflicts). If a student is uncertain of other courses that will allow progress toward graduation, the student should speak to his or her advisor. In the event that a Waitlisted section does not open up, a full schedule that enables progress toward graduation is better than "the perfect schedule" that is unavailable.