Frequently Asked Questions

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Baylor Summer

1. What do I need to do to receive financial aid in the summer?
2. When will my summer aid be awarded?
3. When will my summer funds be credited to my student account?
4. Can I get financial aid for one 3 hour class?
5. Can I use my academic scholarship during the summer?
6. Can I use my need-based scholarship in the summer?
7. Can I keep my work-study job during the summer even if I don't take classes?

Early Registration

1. What if I cannot register at my specified Early Registration time?
2. Where can I find my registration time once it appears on BearWeb?

Grading Policy Change

1. Will all students be affected by the changes in the grading policy at the same time?
2. Will instructors be required to assign plus and minus grades?
3. Baylor's current policy states that students can only retake courses in which they have made a grade of D or F without seeking permission from the appropriate academic dean. Under the new policy, what about grades of C-? Will students be able to repeat courses in which they have made a C- without seeking permission?
4. Baylor's current policy states that students may repeat a course in which a grade of "C" was earned with the permission of the appropriate academic dean. Further, the policy states that students may not repeat a course in which a grade of "B" was earned. Under the new policy, what about grades of "C+" or "B-"? May students seek permission to repeat a course in which they earned a "C+" or "B-"?
5. How will this change affect the minimum grades necessary for prerequisites? If the prerequisite for a course required a C in the past, will I still need to earn a C or will a grade of C- be sufficient?
6. If my department wishes to change a prerequisite in light of the new grading scale, what should we do?
7. Who are the members of the Grading Policy Implementation team?
8. How will this change in policy impact grades or grade points that students have earned in the past?
9. How does the new grading scale, including available grades and their grade point values, compare to those prior to Summer 2014?
10. Which populations of students will be impacted by the changes in grading policy?
11. Haven't graduate and seminary courses had the option for "minus" grades for quite some time already?
12. Does the change in numeric grade point values affect what grade I need in order to fulfill graduate school requirements?
13. Does Baylor have a set standard that equates a percentage in a class to a specific letter grade?
14. As a student, how will I know if an instructor plans to use minus grades in one of my classes?
15. As an instructor, what do I need to do if I want to use minus grades in one or more of my classes?
16. Will the GPA requirements for Latin Honors and Dean's List remain the same in the light of the new grading policy?

Online Baylor Summer

1. How will students know whether the online course they choose will apply to their degree or major?
2. How will students register for the course?
3. Will students who are taking a regular summer course at Baylor be allowed to take an online course?
4. Will the maximum hours allowed for enrollment in the summer term apply to online courses?
5. Can students be approved for concurrent enrollment between an online Baylor course and a course from another institution?
6. May non-degree seeking students take these online courses?
7. May incoming freshmen take these online courses?
8. May tuition remission be used for these online courses?
9. Is there a cost difference for online classes?
10. When will I be billed for online classes?
11. When is the bill due for online classes?
12. What do you mean by "anytime, anywhere" courses?
13. Will I be able to complete all required course work online?
14. How often should I be logging into my online course?
15. How many hours do online courses require each week?
16. Will I be able to speak to my instructor and to other students in my online class?
17. What are the computer requirements to take an online course?
18. Where do I login to access my online course?
19. If I want to take an online undergraduate course this summer either while in the US or in another country, is there anything special I need to know?
20. What do I need to know regarding technology in order to take an online course?
21. If I decide to sign up after I am in another country, can I still register for an online class as long as it is open?
22. As an international student, is there a potential Visa problem if I take a Baylor online summer course while I am in another home country?

Records

1. Where can I get a statement of academic standing or verification of enrollment?

Registration

1. Why can't I register or drop/add on BearWeb?
2. How can I audit a class, take a class pass/fail or take more than 18 hours in a semester?
3. If I have a DF or WF on my transcript from a past term, how does that affect my GPA?
4. How do I register for a closed class?

Transcripts

1. How many transcripts can I order in one week?
2. What do you charge for a transcript?
3. Will you send my transcript electronically?

Transfer Credit

1. Does Baylor accept online courses?
2. How can I determine if a course I want to take elsewhere is equivalent to a Baylor course?
3. If a course I intend to take IS found using the Equivalent Course Tool (ECT), do I need to submit an Equivalent Course Request (ECR) in order to take the course?
4. What are the steps for the Equivalent Course Request approval process?
5. What documentation will I need when I submit an Equivalent Course Request?
6. When I click on the link for the Equivalent Course Tool, my browser keeps spinning and nothing comes up. Is there something wrong with the Equivalent Course Tool?
7. What are the deadlines for submitting an Equivalent Course Request?
8. How does Baylor determine which courses are equivalent?
9. After I have completed a course elsewhere, what address should I use when sending a transcript to Baylor?
10. The transfer credit policies use the terms "pre-matriculation" and "post-matriculation". What is the difference?
11. How can I tell if my completed transfer work has been added to my Baylor record?
12. How often do course equivalencies change?
13. Assuming that a course is equivalent, how do I know if the course will satisfy a requirement within my degree plan?
14. Can I earn credit by exam at Baylor?

Waitlist

1. Will there be any limit on the number of students that can be added to a particular Waitlist?
2. Will time conflicts with other registered or Waitlist classes be allowed?
3. Are students allowed to Waitlist a course that they are either enrolled or Waitlisted for?
4. Are any students excluded from using a Waitlist?
5. Will a field be added to the web Schedule of Classes to communicate the Waitlist status?
6. Will students be able to see where they are on a Waitlist?
7. Are students added into Waitlisted courses automatically?
8. When does Waitlisting open?
9. Is the student guaranteed a seat if they get on a Waitlist?
10. How are students notified when a seat becomes available on a Waitlisted class?
11. Which email address will the student receive the notification?
12. What happens if a student drops a class that has an active Waitlist?
13. Is there a maximum number of hours a student can Waitlist?
14. Is a student left on the Waitlist if they don't register within the 24 hours?
15. Are Waitlisted classes counted toward the student's credit hours?
16. Do registration restrictions prevent a student from registering for a Waitlisted class?
17. What do Waitlist Maximum, Actual, and Remaining mean under ‘Look Up Classes'?
18. What happens if the student misses the 24 hour timeline and still wants the class?
19. What happens if the student is placed on Academic Suspension?
20. Will the Waitlist continue during University Holidays (e.g. Christmas, Easter, etc.)?
21. What should students do if they try to add a Waitlisted class that they received an e-mail notification about, they receive a fatal error (e.g. Time Conflict), and once the conflict is cleared up, the Waitlist option is no longer available?
22. What should a student do if they are having a problem adding a section to their schedule, once they have received a Waitlist notification for that section?
23. Can Waitlisting a class impact a student's financial aid, or full-time status?
24. What should students do if their class isn't opening up and they're not registered for a full schedule?




Baylor Summer

1. What do I need to do to receive financial aid in the summer?
If you have filed the 2014-2015 Free Application for Federal Student Aid (FAFSA) and are registered at least half time (6 hours for undergraduates), we will automatically award you summer financial aid. If you have used your Federal Direct Loan eligibility during the 2014-2015 academic years, your only aid option may be an alternative loan. More information regarding alternative loans is available here.

2. When will my summer aid be awarded?
Shortly after you are registered in at least half time (6 hours for undergraduates), our office will send you an award notification detailing any summer aid eligibility.

3. When will my summer funds be credited to my student account?
If you have completed all of the requirements for any aid you have been offered, funds will credit to your student account a few days before classes begin. If you pursue an alternative loan, all steps must be completed with your lender and the funds received by Baylor before the alternative loan will credit to your student account.

4. Can I get financial aid for one 3 hour class?
Some alternative loan lenders will process a loan for less than half time enrollment. More information regarding alternative loans is available here.

5. Can I use my academic scholarship during the summer?
Students who are graduating in 7 or fewer undergraduate semesters may be eligible to request one semester of their academic scholarship for the 2015 summer term. More information is available here.

6. Can I use my need-based scholarship in the summer?
Need-based scholarships are not available for the summer term.

7. Can I keep my work-study job during the summer even if I don't take classes?
If you are not enrolled in the summer but are registered for at least a half time course load (6 hours for undergraduates) in the 2015 fall semester, you may be able to continue your work-study job during the summer. Your department must submit a request for you to work in the summer.

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Early Registration

1. What if I cannot register at my specified Early Registration time?
You will have continuous access to register and add through the 7th class day, and drop classes through the 12th class day in the fall/spring semesters. You should plan to register as soon as possible once your early registration time arrives in order to have the best selection of available classes.

2. Where can I find my registration time once it appears on BearWeb?
Once you log on to BearWeb, select ‘student services & financial aid'; then ‘registration'; and finally ‘registration status'. Under ‘registration status', your date and time that you can register for classes will appear.

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Grading Policy Change

1. Will all students be affected by the changes in the grading policy at the same time?
Yes. Any changes under the new policy will go into effect for all students in Summer 2014.

2. Will instructors be required to assign plus and minus grades?
No. As was the case in the past with plus grades, the use of plus and minus grades will be at the discretion of the instructor. Students should refer to individual course syllabi to determine how instructors intend to use the grading scale.

3. Baylor's current policy states that students can only retake courses in which they have made a grade of D or F without seeking permission from the appropriate academic dean. Under the new policy, what about grades of C-? Will students be able to repeat courses in which they have made a C- without seeking permission?
Students having earned a C- or lower will be able to repeat the course without seeking permission from the appropriate academic dean.

4. Baylor's current policy states that students may repeat a course in which a grade of "C" was earned with the permission of the appropriate academic dean. Further, the policy states that students may not repeat a course in which a grade of "B" was earned. Under the new policy, what about grades of "C+" or "B-"? May students seek permission to repeat a course in which they earned a "C+" or "B-"?
Students having earned a "C+" or "B-" may seek permission from the appropriate academic dean as they could for a course in which they had earned a "C".

5. How will this change affect the minimum grades necessary for prerequisites? If the prerequisite for a course required a C in the past, will I still need to earn a C or will a grade of C- be sufficient?
Students must still earn the same prerequisite grade(s) for a given course as before. The implementation of minus grades will not change these requirements.

6. If my department wishes to change a prerequisite in light of the new grading scale, what should we do?
Departments that would like to make a change to a prerequisite should begin the Electronic Course Action Request process as soon as possible. These changes will need to be approved by all of the necessary curriculum committees by Monday, February 3, 2014 in order for them to be effective with the Summer 2014 term. For more information about the Electronic Course Action system, click here: www.baylor.edu/provost/index.php?id=73689

7. Who are the members of the Grading Policy Implementation team?
Wes Null, Provost's Office, Chair
Sally Firmin, Academic Support Programs
Krys Goree, School of Education
Jonathan Helm, Office of the Registrar
Deanne Kramer, CASA
Leah Jackson, Law School
Lesa Lawson, Office of the Registrar
Margaret Lemon, ITS
John Lowe, University Libraries
Joyce Miller, University Advisement
Kathleen Morley, IRT
Dennis Myers, School of Social Work
J. T. Rose, Finance, Insurance, & Real Estate
Laine Scales, Graduate School
Barb Symm, HHPR
JoAnn Tsang, Psychology and Neuroscience/Faculty Senate
Dennis Tucker, Truett Seminary

8. How will this change in policy impact grades or grade points that students have earned in the past?
The change in policy will not impact grades or grade point values from the past. The changes will only impact grades for Summer 2014 and thereafter.

9. How does the new grading scale, including available grades and their grade point values, compare to those prior to Summer 2014?
Please refer to the chart available at http://www.baylor.edu/registrar/doc.php/202485.pdf to compare the grades and grade point values used through Spring 2014 to those that will be used beginning in Summer 2014.

10. Which populations of students will be impacted by the changes in grading policy?
The changes in policy will impact undergraduate, graduate, and seminary students.

11. Haven't graduate and seminary courses had the option for "minus" grades for quite some time already?
Although graduate and seminary courses have had the option for minus grades, the numeric grade point values were different from what the Faculty Senate proposed based upon the practices of peer institutions. Therefore, this change will bring these grade point values in line with those proposed by the Faculty Senate and other university bodies.

12. Does the change in numeric grade point values affect what grade I need in order to fulfill graduate school requirements?
You will need to earn a grade of C (2.0) in order for a course to fulfill a graduate school requirement.

13. Does Baylor have a set standard that equates a percentage in a class to a specific letter grade?
No. Equating a percentage in a class to a specific letter grade will vary depending upon instructor, class, and/or college/school.

14. As a student, how will I know if an instructor plans to use minus grades in one of my classes?
Students should check each course syllabus to see if the instructor intends to use minus grades. Instructors are required to include grading scales in their syllabi.

15. As an instructor, what do I need to do if I want to use minus grades in one or more of my classes?
In order to use minus grades, instructors must include minus grades as part of the grading scale that is communicated through course syllabi at the beginning of each semester.

16. Will the GPA requirements for Latin Honors and Dean's List remain the same in the light of the new grading policy?
Yes. The GPA requirements for Latin Honors and Dean's List will remain the same.

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Online Baylor Summer

1. How will students know whether the online course they choose will apply to their degree or major?
Students should check requirements on their degree audit in BearWeb and confer with their advisor for guidance.

2. How will students register for the course?
Provided they have no registration holds and have been advised, if required, students will register on BearWeb the same as for other courses taken at Baylor.

3. Will students who are taking a regular summer course at Baylor be allowed to take an online course?
Yes. Departments will, of course, control enrollment for online sections.

4. Will the maximum hours allowed for enrollment in the summer term apply to online courses?
Yes. Maximum credit for students enrolled in the two traditional summer terms is sixteen hours which must be earned in no more than four courses or four courses and Lifetime Fitness.

5. Can students be approved for concurrent enrollment between an online Baylor course and a course from another institution?
Students should contact their academic dean's office to seek approval for concurrent enrollment.

6. May non-degree seeking students take these online courses?
Yes.

7. May incoming freshmen take these online courses?
Yes.

8. May tuition remission be used for these online courses?
Yes.

9. Is there a cost difference for online classes?
Tuition for online classes is the same as traditional summer on-campus classes.

10. When will I be billed for online classes?
Students that register in March or April will be billed by email in early May. Those registering later will receive an electronic billing notification on the business day following their registration. Because of the short timeframe, summer bills are only available online; no paper bills are mailed, so be sure to check your Baylor email.

11. When is the bill due for online classes?
Summer bills are due in mid-May for students registered by that time. All students should look for the due date on their eStatement in the E-Bill System and complete financial settlement by that date to avoid a late fee.

12. What do you mean by "anytime, anywhere" courses?
"Anytime, anywhere" learning simply means that you do not have to be at a specific location at a specific time or date. Online courses, for the most part, take place where and when you choose. This could be early in the morning or late at night at home, when you are traveling, or during your lunch break at work.

13. Will I be able to complete all required course work online?
Yes. Baylor online courses are available via the Internet. You will never have to step foot on campus for fully online courses.

14. How often should I be logging into my online course?
For summer online courses, students should be logging in at least once a day to check for reading and assignment requirements, messages from the instructor, and grades. However, you can choose what times work best for you.

15. How many hours do online courses require each week?
The time you spend on an online class can vary. Online courses generally require 6-15 hours per week including readings, weekly discussions, sending/receiving e-mail, Web-based research, and completing assignments.

16. Will I be able to speak to my instructor and to other students in my online class?
Yes. Online courses offer a variety of tools in order to communicate and interact with your instructor and classmates. These tools may include e-mail, discussion boards, blogs, video conferencing, social media, and other forums.

17. What are the computer requirements to take an online course?
The minimum computer requirements are provided here.

18. Where do I login to access my online course?
To access your online Baylor course, visit Canvas and click on the "Canvas Login" button. Log in using your Bear ID (firstname_lastname) and password. Once you are logged in, you will find a link to your individual course under the "Courses" menu in Canvas.

19. If I want to take an online undergraduate course this summer either while in the US or in another country, is there anything special I need to know?
You will access your course(s) through Canvas and complete an online orientation class before you begin.

20. What do I need to know regarding technology in order to take an online course?
First and foremost, you must have regular, reliable access to a broadband (DSL, cable, or satellite) internet connection. A dial-up modem will not be able to handle the multimedia format of an online course. You will need a webcam and microphone for most classes. These come standard with many laptops, but it would be prudent to test your equipment for quality before you begin class. Your webcam and mic do not need to be top-of-the-line, but they need to be good enough to be a help, not a hindrance. If your computer is no more than four-years-old, it likely has the specifications to keep up with an online course. If you are considering purchasing a new computer, or want to estimate how your current computer may fare, you can find Baylor's minimum and recommended requirements for incoming students here. If you find that you need to upgrade your computer, you are eligible for special student pricing on Apple and PC systems through the Baylor Bookstore. Additionally, you will need Microsoft Office Suite 2007 or later. If you don't currently own a version of Microsoft Office, you are eligible for an educational copy at a reduced rate through the Baylor Bookstore.

21. If I decide to sign up after I am in another country, can I still register for an online class as long as it is open?
As long as you have reliable Internet access where you are, there is no reason why you cannot register for an online class if it is still open.

22. As an international student, is there a potential Visa problem if I take a Baylor online summer course while I am in another home country?
There should not be a Visa problem, but it is advisable for you to register for fall classes at BU before you enroll for the summer online courses. This would show your intention to be physically present in the U.S. for fall term.

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Records

1. Where can I get a statement of academic standing or verification of enrollment?
The Office of the Registrar - Suite 380 Robinson Tower

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Registration

1. Why can't I register or drop/add on BearWeb?
BearWeb registration closes after the first week of classes. You must go to The Office of the Registrar - Suite 380 Robinson Tower.

2. How can I audit a class, take a class pass/fail or take more than 18 hours in a semester?
Get permission and a petition from your academic Dean's office: