Receiving




•The next step in the purchasing cycle is receipt, inspection, and acceptance of ordered material.

•Ordered materials should normally be delivered directly to the department or another designated location on campus.

•Hazardous materials should be shipped directly to the user department.

•For certain material, it may be more appropriate to have them delivered to Baylor University Central Receiving, 1919 South 1st Street, Waco, TX 76706. For example, materials that need to be assembled or materials that weigh more than 50 pounds should be shipped to Central Receiving. The department personnel or the Central Receiving personnel will perform the following duties:

•Verify packing slip information - Compare packing slip with on-line Purchase Order to verify that the materials ordered was shipped.

•Inspect shipment - Inspect incoming package for damage and, if found, note it on the bill of lading or otherwise communicate to the carrier.

•Verify shipment quantity/quality - Compare package content to packing slip and Purchase Order to verify that the correct, undamaged quantity of material has been received.

•Notify Purchasing Office/Accounts Payable Office/Requisitioner - Notify these departments if there is damage, incorrect materials, incorrect quantity, or incorrect quality for this shipment.

•Receive shipment - Sign packing slip and submit to department representative responsible for approving invoices.

•Deliver shipment, if applicable - Deliver package to ordering department.