$0 < $5,000


• For purchases less than $5,000, the department purchaser, using the Purchasing Card, will award to the supplier an order.

• In the rare instances when the supplier will not accept the Purchasing Card, the department purchaser can award an order by giving the supplier the department's organization number. This will constitute a Verbal Order, and the supplier can then ship the goods.

• Upon receipt of the invoice, the department purchaser will enter an on-line Voucher into the Baylor University financial system by keying in the required information.

• The invoice must be signed and approved as required on the Signature Authorization Form.

• Additionally, the invoice must have the Voucher number and the department's organization and account number written on the invoice and then be forwarded to the Accounts Payable Office.

• If the supplier required a written Purchase Order, the department must prepare an on-line Requisition.

• The department purchaser will obtain approval as required on the Signature Authorization Form.

• The Purchasing Office will process a Purchase Order for the Requisition and order the goods.

• It should be stressed that the preferred method for purchases of less than $5,000 is the Purchasing Card.

• The Purchasing Office will audit Verbal Orders.