Off-Campus Catering

Baylor University has approved Off-Campus catering merchants to meet your catering needs.  Although Baylor Dining Services still remains the preferred provider of all food and beverages for the campus community, approved off-campus caterers may be used.  Cardholders will also have the option to pick up or have food delivered.

The Purchasing Card will be the payment settlement for all transactions after the event has occurred. 

IMPORTANT NOTE: ONLY APPROVED MERCHANTS ARE ALLOWED ON THE P-CARD. 

Please review the policy guidelines below:

• All transactions will be charged after the catered event has occurred.  No pre-payment will be allowed.  Cardholders will contact the merchant and provide their credit card information upon receipt of their invoice.
  
  
• All posted transactions will automatically default to account code #9342 - Guests and Entertainment; however, this account code may be changed upon review in PaymentNet.
  
• Event transactions exceeding the $5K single transaction limit will be allowed with e-mail authorization.  After the event has occurred, the Approver will send an e-mail approval (cc: Cardholder) to the Card Administrator which must include the following:

               1.  Merchant name
               2.  Limit Amount
               3.  Brief description of event
               4.  Date of event

For more information and a complete listing of approved merchants, please visit Baylor's Department of Conference & Event Management (CEM) at www.baylor.edu/cem.

Purchasing Card Administrator
Vel Barnes
Phone: 710-8637
Email: Vel_Barnes@baylor.edu