Unauthorized Use

The Purchasing Card SHALL NOT BE USED for the following:

• Gift Cards - Only gift cards or gift certificates that can be applied to purchase one specific item are allowable if de minimis (annual cumulative value of $100 or less provided to an individual over a calendar year) and must fulfill a reasonable and necessary business purpose to carry out the mission of the University.  IMPORTANT: TRANSACTION NOTES MUST INCLUDE THE RECIPIENT NAME AND SPECIFIC PURCHASE ITEM. 
• Personal purchases
• Non-University purchases (Purchases paid with personal funds) 
• Cash advances
• Alcoholic beverages
• Travel related expenses (Except conference registrations which are allowed. Hotels, airlines and restaurants are blocked.)
• Guests & Entertainment (Except for catering orders through CaterTrax - click on www.bayloruniversitycatering.catertrax.com Approved Off-Campus Catering- click on  https://www.baylor.edu/cem.
• Recreation
• Contracting
• Gasoline
• Services (e.g. repairs, rentals and labor costs)
• Printing (Except for approved items listed on the Printing Procurement's website ordered online through Baylor's contracted vendor Alphagraphics. Please review Printing Procurement's policy at http://www.baylor.edu/printing/index.php?id=45657 before placing an order)
• Fax machines (Except for purchases with Gov Connection). Please review http://www.baylor.edu/techprocurement/ for more information.
• Copiers, copier parts, and toners
• Office telephones and cellular phones (Office telephones are allowed under direction of ITS)
• Purchases exceeding spending limits
• Split purchases to circumvent spending limits
• For additional Disallowed Purchases listed in the Purchasing Manual, please review http://www.baylor.edu/procurement/index.php?id=45046.