Monthly/Semi-monthly Reporting Procedures

Related Links •  Access PaymentNet •  Forgotten Pass Phrase •  Review Transaction & Enter Notes •  Adding Notes After Ledger Posting •  Account/Organization Codes •  Baylor Transaction Detail (BTD) Report •  Monthly Statement - Printing •  Monthly Statement - Supervisor's Review

Monthly and Semi-monthly procedures are required for payment-tracking and departmental charge distribution. These tasks are done on an online bank form. Access to PaymentNet is a prerequisite.

Important
The Purchasing Card Administrator will send an email notification to each Cardholder prior to the time to complete the Monthly and Semi-monthly tasks. A separate Monthly (End of Cycle) email notification will be sent to all Approving Supervisors alerting them of the need to review, sign and date the printed Electronic Statement.

•Semi-monthly (Mid-cycle) - This email will instruct the Cardholder to review, add notes and make changes to transactions.

•Monthly (End of Cycle) - This email will instruct the Cardholder to review, add notes, make changes to any additional transactions, print the Monthly Statement, sign and date, along with the Baylor Transaction Detail Report and submit them to the Approving Supervisor for signature validation of review and approval.

•Approver Monthly (End of Cycle) - This email will instruct the Approving Supervisor to review transactions on the printed Electronic Statement and verify that proper itemized documentation exists for each purchase. Approval signature and date will be required on all statements. The Electronic Statement and documentation is then returned to the Cardholder to file.