VIII. Sample and Discard, 1936-1978, 60 lin. ft.
Many materials accumulate in a congressman's office which have limited archival value. The Report to the Society of American Archivists by the Ad Hoc Planning Group on a Manual for Congressional Papers in October, 1983, included A Framework for Archival Decisions with Respect to Appraisal and Disposal of Materials in Congressional Collections which addressed the difficult and controversial subject of what to keep and what to discard. More recently, the Minnesota Historical Society published a Report of Congressional Papers Appraisal Committee in 1993 dealing with similar issues and providing a detailed list of materials found in congressional collections and possible disposition of them.
The following materials are generally agreed to have limited archival value. Therefore, lists have been made of these items and they can now safely be sampled or discarded.
- Academy Applications, 1936-1978, 12 lin. ft.
All applications received by congressman Poage during his years of service in Washington are filed in these boxes in alphabetical order. Each file contains the name of the applicant, date of birth, home town, county, academy applied for, and year of application. Many congressional collections do not retain academy applications. These may be sampled and discarded.
- Bills and Reports, 1977-1978, 6 lin. ft.
These boxes contain loose copies of Bills and Reports of the 95th Congress in 1977 and 1978, Poage's last term as a Congressman. They are filed numerically but are not foldered. Since these are all printed in other sources, they could be discarded.
- Comptroller General Reports, 1976-1978, 21 lin. ft.
Representing only the last term that Poage served, these Comptroller General Reports date from around February, 1976 to June 22, 1979 which was after Poage left office. These reports are not necessary to the collection and may be discarded.
- Periodicals, 1978, 15 lin. ft.
Congressman Poage received subscriptions to numerous magazines. These boxes contain multiple copies of 73 magazine titles in alphabetical order received in 1978. The Finding Aid lists each title and the issues on file. There is no indication that these represent all the subscriptions received. Since most of these magazines exist in complete series in Baylor's Moody Library, there is probably little need to retain these copies.
- Periodical Samples, 1978, 6 lin. ft.
This series contains samples of magazines that Congressman received during the course of his last year in office and represents the wide diversity of materials received. Most of these periodicals are from 1978 while a few are from 1977 and 1979 and a very small group are from other years. The Finding Aid contains a complete list of over 1200 titles in this sample file. This list was typed from a card file completed at an earlier date. The samples themselves may now be discarded or dispersed to other Baylor libraries.