WebEx Information for Participants


Joining a meeting from Canvas

  1. Sign into Canvas and open your course.
  2. Select WebEx from the course navigation menu.
  3. All of the meetings to which you have been invited should be listed.
  4. If it is time for the meeting, click "Join" next to the selected meeting.
  5. Once you are placed in the meeting room, you can join the audio portion of the meeting by selecting "Call using the computer."

Joining a meeting from an Email Invitation

  1. From your email application, open the meeting invitation.
  2. Select the meeting URL link to join the meeting.
  3. If prompted, enter your name and email.
  4. Once you are placed in the meeting room, you can join the audio portion of the meeting by selecting "Call using the computer."

Additional Information

If this is the first time you will be using WebEx, you may be prompted to download some software which may take anywhere from 2 to 5 minutes depending upon your Internet connection speed. You can pre-configure your system with the required software by going to the Cisco WebEx Test Meeting located at: https://www.webex.com/test-meeting.html.

Please make sure your computer has a microphone and speakers to be able to talk and hear while you are in the WebEx meeting. In most cases, an inexpensive headset is preferable to using your computer's built-in microphone and speakers. Since all computers are different, Baylor University and the Electronic Library cannot make specific recommendations about what settings to use or what headset devices to purchase.

As with any web-conferencing system, there are three basic prerequisites that must be met in order to have a successful WebEx session: a working computer with the WebEx plugins installed, a functional computer audio system with a headset and microphone, and a reliable Internet connection. Since all three of these requirements are your responsibility, be sure to join your session early to make sure that you are able to successfully connect to WebEx and be prepared to make alternate arrangements if you run into any problems. Most sessions allow you to connect up to 15 minutes before the scheduled start time.

Online training for participants is available at https://help.webex.com/community/meeting-center. Here you will find a recorded Participant Orientation session, User Guides, and a Quick Reference Guide. You will need to contact your instructor directly for additional information about how WebEx will be used during class.