Reading Room Policies & Procedures

Welcome!
The Reading Room is open for undergraduate and graduate students to use for study and research. It is a quiet study area, and no food or drink is allowed. Researchers using archival collections have preferential seating.

Archival Researchers
Please be sure you contact us at least a day before you arrive, so we can be prepared to better assist you.You will need to complete a registration form with the Reading Room monitor and present some form of photo identification (student ID, driver's license, or passport). Backpacks, book bags, briefcases, coats, purses, computer cases, notebooks, and umbrellas need to be secured in the locker indicated by the monitor. A note pad, pencil, and a laptop are permitted, as are cameras. Cell phones must be set on silent. Please step out of the Reading Room to make or answer a call.

Check In with the Reading Room Monitor
The Reading Room is supervised by a monitor. All materials must be used in the supervised Reading Room. The monitor is present to assist you and to safeguard archival materials. The monitor will check with you periodically to ensure you have the materials you need for a successful and productive visit. At the end of your visit, the monitor will look over your materials and the archival materials to make certain all items have been returned to their original folders and boxes.

Where to sit in the Reading Room
Please sit facing the room monitor when you use materials. The monitor can observe who is using archival materials, who is using library materials, and who is studying. The monitor is there to help you if you have questions, feel free to ask the monitor when you need assistance.

Careful Handling of Archival Materials
Library and archival materials are fragile and require special care and handling. Please follow these guidelines for safeguarding our treasures:
•Ensure your hands are clean;
•Do not mark on materials or erase any marks;
•Take notes with a pencil and pad or a computer;
•Request gloves when handling photographs;
•Post-it-notes, paperclips, pencils or pens should not be used to hold a place - ask for place tags;
•Do not set anything on materials or take notes on top of materials; and
•Keep all materials in the same folder and in the same order in which you found them.

Be careful when handling archival materials. If you find papers and other items in poor condition, please let the monitor know. Finally, a researcher may have only one archival box on the table at a time; please remove one folder at a time from a box. When finished with those boxes request a new set.

Taking a Break
If you need to leave the library for any length of time, give the materials to the monitor and let the monitor know you will be returning. If you do not intend to return that day but will be coming back within the next few days, let the monitor know so the materials are not filed back on the shelves.

Copies, Copyright, and Restrictions
Some archival materials may be restricted. These restrictions apply when a donor requests some items be closed for a certain period of time, or for other reasons such as privacy or fragility of materials. If there are restrictions of materials for any reason, BCPM will honor those restrictions. If BCPM does not own the copyright to the materials, you will have to request permission from the owner of the materials to use them in any published form. BCPM is not responsible for any libel laws, copyright infringement or any other laws that apply to the materials you use.

Citing Archival Materials
Name of papers or collection, Accession #, Box #, Folder #, Baylor Collections of Political Materials, W. R. Poage Legislative Library, Baylor University.