BearSpace, a new secure campus-wide file management and collaboration system, provides Baylor students, faculty and staff who are connected to the Internet a place to store, retrieve and share files.
The system addresses two significant issues requested from the Baylor community: first, the ability to have an easily accessible storage area for files from both inside and outside of Baylor’s network; and second, the ability to share documents and files with colleagues from outside the Baylor community.
BearSpace has been available to faculty and staff since November of 2004, but with the start of the spring semester, it was made available to all Baylor students as well.
The service provides complete accessibility of stored documents through the Internet using a web browser at the address https://bearspace.baylor.edu. Web accessibility will allow the connection to important files from networked classrooms, computer labs, wireless hotspots, home, and any place where an Internet connection is available. Each Baylor BearSpace user receives 100 megabytes of network disk storage, enough to store homework, notes, papers, graphics, and almost any other type of data.
BearSpace also allows file sharing with anyone who has network connections, whether at Baylor or anywhere on the Internet. Read-only or read-write access to files and folders can be designated to specific Baylor users or defined groups. Access to files by non-Baylor individuals is handled through electronic tickets that can be e-mailed to provide appropriate access.
Other features include:
File versioning, which tracks the changes made to any particular file and provides a history of document versions;
Subscriptions, which notify the owner when someone accesses or changes shared files;
Advanced search tools, file-logging, bookmarks and more.
Currently the software that enables the BearSpace system is used by several institutions of higher education including Johns Hopkins University, Northwestern University, Yale University, University of Illinois and University of Texas.