Photos for individuals issued University ID cards are stored in the University's ID system managed by ITS. This document defines appropriate usage and requirements for usage of this Baylor University ID card photo.
1. Appropriate Usage:
ID card photos are taken and stored for the express purpose of usage with the physical ID card for verification of identification. Additionally, the photos are available in the University online directory which should be used when the convenience of access to the University ID card photo is desired. As a general practice, these photos should not be added to other software applications to augment the checking of University ID cards. Information Technology Services allows faculty, staff, and students to control the viewing of their ID card photo in the online directory by setting privacy flags. It is not appropriate usage to copy photos from the online directory and use them for any other purpose.
2. Requirements for Usage:
All requests for University ID card photo usage should be directed to the Information Security Officer who will coordinate review by the appropriate parties. The primary systems to which access to the University ID photos will be provided are life safety/health systems, first responder systems, and systems essential to teaching and grading by instructors of record.
Based on the above, exceptions allowing additional uses of these University ID photos will be very limited.
3. Sanctions for Misuse:
Sanctions may include but are not limited to suspension of technology privileges, termination of employment, referral to Student Judicial Services, and/or criminal prosecution. For additional information, please reference Technology Systems Usage Policy BU-PP 025.
Related Polices and Legislation:
ITS Help Desk 710-4357 (HELP)
Reviewed February 24, 2014