FAQ - Instructors

  • How can I participate in the electronic course evaluations?
  • How can I access the evaluation system?
  • Electronic vs. Paper evaluation comparison
  • Can I submit my own course-specific questions?
  • Can student comments be matched to responses from other questions?
  • When will results be available?
  • How do I access my reports?
  • Response Rates
    What can I do if I want to participate in electronic evaluations?

    All course evaluations will be administered electronically beginning Fall 2013. Department chairs will receive a message from Charlotte Angeletti in early in the semester with a listing of all courses with adequate enrollment, which they will use to indicate which courses will be evaluated for the semester. Instructors will then receive a listing of their courses to indicate which courses they elect to have evaluated.

    Spring 2016: All correspondence for Spring 2016 evaluations is completed by Friday, March 4.

    How do I access the electronic course evaluation system?

    Beginning Summer 2015 instructors can now access their course evaluations through a single sign-on link at: http://www.baylor.edu/course_evaluations.

    You can access the electronic system through Canvas.

    Canvas: Once you login to Canvas, select your name in the top right of the page, then select "Course Evaluations" from the menu on the left side of the page.

    Login to Canvas


    Beginning Fall 2013, you can also access response rates for your course evaluations from your smartphone or tablet through the EvaluationKIT mobile app. Download the app from the App Store for Apple devices or the Google Play Store for Android devices. You will receive a Mobile User Token from [email protected] which will allow you to login. If you have not received your user token, or if you have issues with the app, please contact IRT.

    How do the response rates of electronic vs. paper evaluations compare?

    Although the overall response rate percentage for electronic evaluations is slightly lower than what we have experienced in the past with paper evaluations, results have shown that the difference in the responses has not been statistically significant. See below for more information.

    Electronic Course Evaluation Analysis

    We recognize that response rates are very important to instructors since course evaluations are central to the performance review process. Instructors play a vital role in communicating the importance of course evaluations to students. As far as response rates are concerned, the most successful instructors use techniques that increase the likelihood that students will complete evaluations.

    Can I submit my own course-specific questions?

    This is an option within the EvaluationKIT software that we intend to use during future semesters. We have successfully piloted this capability with a few selected departments during Fall 2012 and Spring 2013 evaluations.

    Can I match a student’s comments with their answers to other questions?

    Yes. One of the report options is ’Raw Data’ which is in Excel format. This file contains record level data for each respondent including comments. You can use this file to match a student’s comments with how he/she answered the other questions. Please note that there is NO identifying information for any respondent.

    With the electronic process, when will results be available?

    Results for all evaluations will be available after the deadline for grade submission each term. Instructors will be notified via e-mail when the reports are available.

    How do I access my reports?

    See below for a short step-by-step illustration of how to log in and access your response rates and reports.

    Accessing Electronic Course Evaluations - Instructors

    For more extensive information about reporting features, tutorials are available on the EvaluationKIT website.

    Department Chairs and Program Directors- Can I download the results for multiple courses at once?

    Yes. you have the option to download the results for each course individually, or you can create a batch report to combine the results for each individual course into one PDF or .zip file. You can select the courses to include in the report by course number or instructor. See below for more information.

    Accessing Electronic Course Evaluations- Chairs

    How can I increase response rates?
    • Include the evaluation period (2 weeks before finals) in course syllabi.
    • Ask students to be on the lookout for emails from [email protected]
    • Emphasize the significance of course evaluations and let students know that their responses matter.
    • Monitor and communicate course response rates to students during class.
    • Remind students of the gift card incentive. Students who complete all end-of-semester course evaluations (including science labs) will be entered into a drawing for 1 of 50 $20 gift cards.
    • Schedule time in a computer lab during class when students can use laptops or tablets to complete electronic evaluations. Important note: Just as with paper evaluations, if class/lab time is set aside to complete evaluations, instructors must leave the classroom while students complete evaluations.
    • During the evaluation period, give an assignment or exam through Canvas so that students are reminded to complete evaluations through pop-ups.
    • Encourage students to download the mobile app and complete course evaluations using their smartphones or tablets. The mobile app can be downloaded at these links:



    • Provide incentives (for example, points toward a participation grade) for students who complete the evaluations. Or, if not for individual students, provide incentives for entire classes that receive a 100% response rate. Each student receives a confirmation email after they have completed each course evaluation. Students print this confirmation email and share it with instructors as proof that they have completed the course evaluations. Or, the Institutional Research and Testing office can assist students with verification that evaluations have been completed.
    • Have classes complete electronic evaluations at the beginning (as opposed to the end) of class. Instructors can show the overall response rate for an entire class through Canvas using an overhead projector and computer. Response rates are displayed in real time, so, as students complete evaluations, the rates go up. Some instructors have been successful by telling students that they will move forward with class once the response rate reaches 90-100% (depending upon absences). Note: In keeping with the University’s long-standing practice with course evaluations, instructors must leave the classroom while evaluations are being completed.

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