Supervisors of Students

As you make plans for hiring student workers, please keep in mind that the Form I-9 must be completed on or before the first day of employment, as required by the Department of Homeland Security. Baylor exclusively utilizes an electronic system for completing the form I-9.

Students can complete Section 1 of the I-9 on any computer with network access by visiting this link: Electronic Form I-9. To complete Section 2 of the I-9, students must visit with a designated HR representative to present their original, unexpired documentation.

We would like to make you aware of some resources available to assist you with completion of new student worker paperwork. Here are some ways we can help:
  1. Send your students to Human Resources to complete their Form I-9. Once you have determined a start date, send your student worker over to Human Resources (HR) right away. Our HR staff is well versed in the complexities of completing the Form I-9 and we will gladly assist each and every student worker. You can find a helpful Student Worker Memo on our website. This memo provides instructions to the student, including where to find us and what to bring.

  2. Invite Human Resources to your new student worker orientation. Did you know that HR will come to your location to complete the Form I-9 for new students and assist with new hire paperwork? If you are planning an orientation for your student workers, please contact us. We would love to partner with you to ensure accurate and timely completion of the paperwork.

  3. Contact the askHR Customer Service Center. Please call 710-2000 or email to "askHR" any Form I-9 questions you have. Our office hours are 8 a.m. to 5 p.m., Monday through Friday.

Please verify the following:
  1. The student has been approved to work (see the Student Employment website for details).

  2. The student has completed both sections of the Form I-9 before allowing them to work or attend paid orientation/training sessions. Instructions for checking the status of the I-9 can be here.