Time Off and Leaves of Absence

Family and Medical Leave

Family and Medical Leave (FMLA)is a statutory requirement. While on an approved FMLA, faculty or staff members who are benefits eligible will not experience any disruption in their insurance coverage. Faculty and staff will satisfy the eligibility requirements for Family and Medical Leave after completing twelve (12) months of continual service with the University, provided that they worked at least 1,250 hours during the twelve (12) months prior to their need for Family and Medical Leave.

Maternity Leave and Primary Caregiver Leave

Baylor University seeks to support faculty and staff members who are adding to their family through birth or adoption. Maternity leave and primary caregiver leave are provided for under the Family and Medical Leave Act (FMLA).

Holiday Policy

Employees will be provided with paid time away from work to observe various national and religious holidays.

Holiday Schedule

Baylor University observes New Year’s Day, Martin Luther King Day, the Friday before Easter and the following Monday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and the day before and the day after Thanksgiving Day, and Christmas Eve through New Year’s Eve.

Vacation Time

Eligible staff members will begin to accrue paid vacation time per pay period upon employment. This time is initally banked and is available for use after completing two months of service. The number of hours accrued is based upon the assigned work schedule and years of service to the University.

Non-Exempt (Bi-weekly) staff members will accrue 4.00 hours per pay period during their first ten years of service, 5.54 hours per pay period after ten years of service, and 7.08 per pay period after twenty years of service.

Exempt (monthly) staff members will accrue 8.67 hours per pay period during their first ten years of service, 12.00 hours per pay period after ten years of service, and 15.33 hours per pay period after twenty years of service.

Vacation time may not be used in advance of hours accrued.

Sick Time

Eligible staff members will begin to accrue paid sick time per pay period upon employment based upon their assigned work schedule. This time is initally banked and is available for use after completing two months of service.The maximum accrual rate per pay period for exempt (monthly) staff members is 7.33 hours, while the maximum accrual rate per pay period for non-exempt (bi-weekly) staff members is 3.38 hours. These accrual rates will be pro-rated based upon individual work assignments.

Sick time may not be used in advance of hours accrued. Staff members who have exhausted their accrued paid time off may be eligible to apply for shared sick time.

Personal Time

Eligible staff members will receive personal time immediately upon employment. This time is initially banked and available for use after completing two months of service. The maximum accrual rate of personal time is 24.00 hours. The actual accrual rate will be prorated based upon individual work assignments. The maximum amount of personal time that may be accrued is 48.00 hours.

Non-Compensated Leaves of Absence

Eligible faculty and staff may receive non-compensated leaves of absence for educational purposes, personal needs, sick leaves, or military leave. While an individual is on an approved non-compensated leave of absence, they may be eligible to continue their benefits. The type of leave will determine benefit eligibility, duration of eligibility, and monthly insurance premiums.

Court Leave

Employees will be granted court leave to appear as a witness, or to serve as a juror in any court of law.



Monthly Absence Record for exempt employees

Shared Sick Time

Staff can help a fellow staff member in need by donating sick time. Click here to donate.

Review the policy for more information.