Visiting Faculty/Researchers

Scholar Process

  1. English Proficiency Forms Submitted

    The Baylor faculty sponsor must submit the English Proficiency Forms to verify that the prospective scholar has sufficient English language proficiency to successfully participate in his or her program and function on a day-to-day basis. Click HERE for the forms.

  2. Complete the Visiting Scientist/Scholar Agreement

    The Baylor faculty sponsor will intiate the Visiting Scientist/Scholar Agreement. Baylor will send the agreement to the prospective J-1 Exchange Visitor who must complete and sign the agreement before the DS-2019 will be issued. Only those scholars who are under contract with Baylor as full-time employees, with benefits, are exempt from this requirement. For more information about this form, click HERE.

  3. Prospective Scholar Submits the Scholar DS-2019 Request Form

    The prospective scholar should submit the online Scholar DS-2019 Request Form, all documents verifying financial support, letters of invitation from the department, passport copies and any previous DS-2019 forms. The DS2019 Form can be found by clicking HERE.

  4. International Student and Scholar Services Issues DS-2019

    The DS-2019 is the document required when applying for a J-1 visa at an U.S. Embassy or Consulate. It is necessary for entry into the United States and for maintaining J-1 nonimmigrant status. Your SEVIS ID number is the 10-digit number in the upper right hand corner above the bar code starting with "N000". The DS-2019 will be mailed to you by your Baylor department only after you have signed the Visiting Scientist/Scholar Agreement.

    If you want to bring family members with you, please read the document below. Each dependent (spouse or child) will be issued his/her own DS-2019 form as a J-2. The J-1 should sign all dependent DS-2019's since they are tied to the principle J-1 SEVIS record.

    Bringing Family Members

  5. Pay the SEVIS Fee and Get a Copy of Your Receipt

    All new scholars coming in J-1 status must pay a $180 SEVIS fee prior to applying for your visa. For more information go to SEVIS Fee Instructions HERE.

  6. Apply for the J-1 Visa

    Apply for your visa well in advance of your arrival as it can take several weeks to obtain the J-1 visa. There have been (and continue to be) changes in the visa application process and these changes are usually reflected on the consular Web sites (U.S. Embassy Website) The Application for a U.S. visa requires an application fee, valid passport, official photographs, and an interview. To apply for a U.S. visa, you will need to present the following documents at the U.S. embassy or consulate nearest to you:

    • Your Form DS-2019

    • The SEVIS Fee receipt (proof of purchase)

    • A copy of your financial support documents (i.e. evidence that you have sufficient funds to meet the expenses at Baylor, e.g. letter of invitation, scholarship letter, and bank statements).

    U.S. consulates typically issue a J-1 visa no more than 120 days in advance of the program start date; however, there have been exceptions, so check the website of the consulate where you will apply for a visa for detailed instructions. Also, you may enter the U.S. no more than 30 days prior to the starting date noted on the DS-2019 Form. Pay attention to the starting date noted on the DS2019 (Item #3). If you cannot enter the U.S. by this date, please contact ISSS at: (254)710-1461 or Email: ISSS_Support@baylor.edu so the dates of your SEVIS record can be extended and not invalidated.

  7. Purchase Baylor's J-1 Health Insurance

    All J-1 scholars who are not full-time Baylor employees with benefits must purchase Baylor's mandatory J-1 health insurance policy for themselves and all accompanying dependents. If your program is less than one year, you and your dependents are required to purchase insurance, in full, for the entire duration of your program (as indicated on your DS-2019). If your program will continue for more than one year, you may purchase insurance for the first year and renew your policy in yearly increments. J-1 Scholars must provide proof of purchase to International Student and Scholar Services (ISSS) 10 days before arrival, or the scholar's SEVIS record will be terminated. The current Enrollment Form for 2015-16 effective through July 31, 2016 can be found HERE. For more information on Baylor's insurance plan for international students and scholars, please click HERE.

  8. Check in with ISSS upon arrival!

    All J-1 scholars must report to International Student and Scholar Services upon arrival to validate your SEVIS record and copy all documents. Failure to do so could result in loss of your legal status in the U.S. You should contact Treva Hall ahead of time to schedule a meeting within your first 5 days of arriving in Waco. She can be contacted at treva_hall@baylor.edu. The ISSS Office is located in Poage Library, Rm 208, between Jones and Moody Libraries.