Baylor University
Controller's Office
Financial Services

Accounts Payable Updates
Pat Neff Building

Faculty/Staff Direct Deposit (ACH) Secure Authorization through BearWeb
for Accounts Payable Reimbursements Effective July 2, 2012

Beginning July 2, 2012, Baylor will offer faculty/staff the opportunity to establish and update Accounts Payable direct deposit (ACH) expense reimbursement authorizations through BearWeb. Please Note: The addition of an Accounts Payable expense reimbursement authorization will not change the Payroll direct deposit authorization.
What is ACH? ACH stands for Automated Clearing House and is a system that provides electronic funds transfer (EFT) between banks. It is used for a variety of fund transfer transactions, including direct deposit of paychecks, reimbursements, and business-to-business payments. ACH payments are efficient, cost effective, more secure, and the preferred payment method whenever possible.

New Direct Deposit (ACH) Authorization beginning July 2, 2012
To begin receiving your Accounts Payable expense reimbursements as a direct deposit (ACH), please log into BearWeb to provide your banking information in a secure on-line environment. Following your log in, access the Accounts Payable direct deposit (ACH) authorization using the following menu path:

  • Employee Information
  • Pay Information
  • Update Direct Deposit Authorization
  • Select Accounts Payable Reimbursement

Accounts Payable direct deposits are separate from existing Payroll direct deposit authorizations and may be made to a separate bank account. You will be asked to provide your bank routing number, account number, and account type. Once enrolled, you will receive notifications via your campus email address when Accounts Payable direct deposit payments are made to you.

Existing Direct Deposit (ACH) Authorizations � Review/Update
Direct Deposit (ACH) Authorizations currently on file with the Accounts Payable Office will remain in effect; however, the banking information will not appear in BearWeb until it has been added. You are encouraged to visit BearWeb and take a moment to update your information.


Accounts Payable Employee Vendor Number Conversion to Baylor ID Number Effective June 1, 2012

The implementation of direct deposit authorization via BearWeb has required the conversion of employee information in the TRAX (PeopleSoft Financials) system to the employee’s Baylor (BU) ID number. Beginning June 1, 2012, your BU ID number will be used as your ‘vendor number’ replacing the old ‘vendor ID’ for all Accounts Payable faculty/staff expense reimbursements. No specific action is needed on your part. All payments made after June 1, 2012, will reference your BU ID number as the vendor number.