Off-Campus Catering FAQs

  1. When do I need to use a Baylor University approved caterer?

    Any function on campus where food and/or beverages is offered and purchased with University funds must use a Baylor University approved caterer.

  2. Why do I need to use a Baylor University approved caterer?

    Baylor has a responsibility to manage the risks associated with all activities that take place on campus. Accordingly, the University has determined that the approved caterers meet standards for liability and other business insurance, business license, health department certification, and have had regular McLennan County Health inspections. It is anticipated that meeting these criteria will safeguard University students, faculty, staff, administration, and guests.

  3. What if I want to use a caterer not on the approved list?

    Caterers may be added to the approved list after appropriate due diligence by the Off‐Campus Catering Review Committee. Learn more about this process by visiting the off-campus catering page or contact Event Services at 710.4105.

  4. Do I need to use a Baylor University approved caterer if I’m only ordering pizza for my office?
    Yes, even if you are ordering a small lunch, you should use an approved caterer. Baylor has a responsibility to manage the risks associated with all activities that take place on campus. Accordingly, the University has determined that the approved caterers meet standards for liability and other business insurance, business license, health department certification, and have had regular McLennan County Health inspections. It is anticipated that meeting these criteria will safeguard University students, faculty, staff, administration, and guests.
  5. How can I pay for catering expenses?

    The required method of payment is the Baylor Purchasing Card issued only to faculty and staff. For information on how to obtain a Purchasing Card, please visit the purchasing website at: http://www.baylor.edu/procurement/purchasing/index.php?id=45027

  6. What is the University’s Dr Pepper Beverage Contract?

    The University has a contract with Dr Pepper Bottling of Texas for exclusive beverage pouring and representation rights on campus. The contract requires the University to only offer approved Dr. Pepper products, stating that, “Only Dr Pepper Beverages will be served, distributed, sampled, or otherwise made available on campus.” All University units and departments are required to abide by this contract when purchasing beverages through an approved caterer.

  7. Will the Baylor approved caterers know to comply with the University’s beverage contract?

    Yes. Part of their agreement is to accept and abide by the University’s Beverage Contract. The University asks for your support in notifying Event Services of any non‐compliance by calling 710.4105.

  8. Can off‐campus caterers host catering expos’ or showcases on campus?
    No. There is an annual vendor fair in the fall where our off-campus caterers are invited to participate. For more information about the vendor fair, contact Candy Bradley at candy_bradley@baylor.edu.
  9. Can I use caterers listed on Baylor ISP’s Preferred Restaurant Partners list for my event on campus?

    No. The restaurants posted on Baylor ISP’s restaurant list have agreements directly with Baylor Athletics and can only cater to events being held in athletic venues. They cannot cater in any non‐ athletic, campus facility unless they have been approved through the Off-Campus Catering Committee Review Process and are on the approved off-campus caterers list found at www.baylor.edu/events