Frequently Asked Questions

FAQs for Foundation and Corporate Development


1. Where do I go for help in researching grant opportunities?

2. How do I request corporate or foundation funds?

3. Where can I go for help in writing a grant proposal?

4. What are the steps I should take to request corporate or foundation funds?

5. Through what office should I go when I am ready to submit a proposal?

6. How long does it take to obtain corporate and foundation funds?

7. What types of projects do corporations and foundations fund?

8. Are there specific types of projects that corporations and foundations seldom fund?

9. What other trends and changes have been noted in the past year with

foundation and corporate giving?

10. I am applying for a grant from a private source, and they have requested a copy of our most recent audit and proof of Baylor's nonprofit status. Where can I find these?

11. Who can assist me in developing a budget for my proposal?

12. If I am successful and receive my grant, how are grant monies handled once they are awarded?

13. The foundation or corporation I am approaching requires a final narrative and financial report. Who does this report and when?

14. Where can I find information about Baylor's internal funding opportunities?

15. What are the proper steps for university approval when I submit a proposal to either a governmental agency or a private foundation or corporation?




1. Where do I go for help in researching grant opportunities?


For private and corporate funding sources, Foundation and Corporate Development within University Development provides help in researching funding opportunities that are available for you to pursue.

Contact:

For public funding sources, the Office of Sponsored Programs assists Baylor community members with locating federal and state funding. Contact:

In addition, the Office of the Vice Provost of Research is happy to assist you with developing an idea and facilitating your grantseeking experience.

2. How do I request corporate or foundation funds?

All requests for corporate or foundation funds must be made through Foundation and Corporate Development. Prior to contacting this office, please discuss your ideas with your department head and dean to have their approval and backing.

3. Where can I go for help in writing a grant proposal?

Foundation and Corporate Development will provide grantwriting assistance to Baylor faculty.

4. What are the steps I should take to request corporate or foundation funds?

The general procedure follows the format below:

  • First and foremost, discuss your project with your department head and dean. Discuss your idea with peers to be sure it has not been done previously.

  • Discuss your project with a staff member of Foundation and Corporate Development and have ready a brief written abstract to email to them. One of the staff will talk with you about your project, look for potential funding sources, obtain their guidelines and send them to you with suggestions for submitting your project to them.

  • Depending on the guidelines, FCD staff will recommend that you submit either a Letter of Inquiry (LOI) or a full proposal. The LOI is a 1-2 page description of the proposed project and budget for which you intend to solicit funding.

  • If invited by the foundation to submit a full proposal, use the information you have gained on these preliminary inquiries. Write a full proposal. Need help with form and style? Refer to A Short Course in Proposal Writing, available online at The Foundation Center's website.

5. Through what office should I go when I am ready to submit a proposal?

For private/corporate grant proposals, submit all grant requests through Foundation and Corporate Development. For government and state funding, contact the Office of Sponsored Programs.

6. How long does it take to obtain corporate and foundation funds?

Timing varies greatly, but the process can take several months to a year. The right time to begin searching and inquiring is always now. Many foundations accept and fund proposals throughout the year and award grants 2-4 times a year; others only meet annually. Sometimes, foundation staff will ask that a proposal be submitted for consideration in a specific round of requests.

7. What types of projects do corporations and foundations fund?

In general, corporations prefer 1) projects directly related to their business, and 2) projects that will enhance their public image. The first category includes scholarships for students in related fields, research grants, and equipment. In the second category, the corporation may have defined a special need that it wishes to address, such as early education, the homeless, rural life, etc. Within these fields, corporations prefer projects that are visible to the public and that directly assist persons in need. Corporations look at a grant as an investment.

Foundations, on the other hand, tend to concentrate their giving either to a particular geographic area or for a particular set of interests. Some combine the two, giving within a region for certain types of projects. Some foundations have a large staff of professionals in their interest field, while the family of the donor operates others.

Most corporations and foundations want the projects they support to be innovative and replicable by other organizations. All will insist the project produce specific results and will want the results to be measurable. Most will prefer not to be a project's sole source of funding and others will expect the university to share some of the costs, showing Baylor's support of the project.

8. Are there specific types of projects that corporations and foundations seldom fund?

Yes! Traditionally, few foundations or corporations would fund a project for longer than 3-5 years. Because of recent downturns in the financial markets, many foundations hesitate to fund longer than one year. Most will not provide endowment or general operating support for programs or organizations.

9. What other trends and changes have been noted in the past year with foundation and corporate giving?

The recent trend has been less corporate and foundation support for building projects ("bricks and mortar"). Private funders today often seek collaborations between nonprofits, and Baylor University encourages collaborations with other academic disciplines, with other groups in the Central Texas area, or with other institutes of higher learning. Foundations and corporations have become strategic in their giving, targeting funding where they will have the most impact. They are also interested in funding "leading-edge" research.

10. I am applying for a grant from a private source, and they have requested a copy of our most recent audit and proof of Baylor's nonprofit status. Where can I find these?

As part of its service to you, Foundation and Corporate Development will provide and include all support documents requested by the foundation, such as a copy of the IRS form confirming Baylor's 501(c)(3) status as well as a copy of the university's most recent audited financial statement, its current operating budget, and Baylor's Form 990-PF. We also keep a list of Baylor's Board of Regents and other standard university documents.

11. Who can assist me in developing a budget for my proposal?

For all budget-related questions, contact the Office of Sponsored Programs. Once your proposed project budget is developed, it will be included in your proposal package.

12. If I am successful and receive my grant, how are grant monies handled once they are awarded?

All grant monies will come to Baylor University. The Budget Office will set up an account in which the funds will be placed. The project director can requisition the funds to pay for expenses authorized in the grant award budget.

13. The foundation or corporation I am approaching requires a final narrative and financial report. Who does this report and when?

Once you have received a grant, the work is not over with the foundation or corporation. Good stewardship is important, especially when you want to return to the foundation again in the future. Foundations and corporations want to know their money was invested well and will normally require a report at the end of the grant or, occasionally, quarterly or semi-annually. Foundation and Corporate Development works closely with the Office of Sponsored Programs to coordinate interim and final reports. You will receive a copy of the final report

14. Where can I find information about Baylor's internal funding opportunities?

Faculty and staff may request internal funding through the University Research Committee (URC). See the Office of Sponsored Programs for assistance.

15. What are the proper steps for university approval when I submit a proposal to either a governmental agency or a private foundation or corporation?

A full explanation of these steps is available at the Proposal Preparation.

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