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Faculty Interviews/Contract Initiation


  • If you need to hire faculty on a temporary basis or if you do not have approval to fill a regular faculty position, please review the procedures for faculty position requests.

  • When you are ready to invite candidates to campus, you should ensure that they meet 2012 objectives in terms of academic preparation/potential and Christian commitment. Submit complete interview files to the dean's office for his/her approval to interview.

    Scheduling an interview may be delayed if the file is not complete.

  • As soon as an interview has been scheduled, please send the name and email address of the candidate to Amy_Tomlinson@baylor.edu to begin the background check process. Please note that an offer may not be extended to a candidate before the background check returns clear.

  • When you have identified the faculty member you want to hire into the position, a second BearQuest request is required that will link to the original request. Click here to get instructions for this request (see steps 10-12). If you want to add an addendum to the contract, please attach a document in "Links to documents" in project office and alert the Provost's Office and HR that an addendum is attached by using the Notes box in EMS.

  • For tenure-track or tenured positions, print out the signature page from EMS, have all tenured faculty sign, and send the form to the Dean's office. The hire request will not be forwarded through the system until the form is received.

  • A complete file for generating the contract includes all of the items required in the file for the interview plus
  • For tenure-track positions, if the faculty member has not completed the terminal degree the contract generated will indicate that the faculty will be appointed as a lecturer if the degree is not conferred prior to arriving on campus. If for some reason a transcript noting the highest degree has not been received by the Provost's Office, the contract will not be sent.

  • Once you have received confirmation that the Provost has officially approved the hire of your candidate it is permissible for you to contact the candidate and let him or her know a contract is being generated. You may not make an offer to the candidate--only the president or provost are authorized to do so, and it comes in the form of a contract.

  • When Human Resources sends the contract through email for final approved, review all details carefully and then "reply to all" with your approval or changes.