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Faculty Interviews/Contract Initiation

If you need to hire faculty on a temporary basis or if you do not have approval to fill a regular faculty position, please review the procedures for faculty position requests.

When you are ready to invite candidates to campus, you should ensure that they meet 2012 objectives in terms of academic preparation/potential and Christian commitment. Submit complete faculty files to the dean's office for his/her approval to interview. (If you are in the College of Arts and Sciences, please bring one original and one copy.) If approved, those files will be sent on to the Provost's Office for approval to invite to campus. A complete file for the interview includes:

  • Religious Affiliation form
  • curriculum vitae
  • official transcript indicating highest degree conferred and hours completed toward PhD if in progress
  • statement regarding Christian experience and/or active church membership (can be on faculty prospect interview form or in a separate document)
  • three letters of reference

Scheduling an interview may be delayed if the file is not complete.

Before you bring the candidate to the Provost's Office to interview, obtain a signed consent and disclosure form. Leave the signed form with one of the Vice Provosts in the interview, and the form will be hand delivered to HR to initiate the background check.

When you have identified the faculty member you want to hire into the position, a second BearQuest request is required that will link to the original request. Click here to get instructions for this request (it is near the bottom of the webpage). If you want to add an addendum to the contract, please attach a document in "Links to documents" in project office and alert the Provost's Office and HR that an addendum is attached by using the Notes box in EMS.

For tenure-track or tenured positions, print out the signature page from EMS, have all tenured faculty sign, and send the form to the Dean's office. The hire request will not be forwarded through the system until the form is received.

A complete file for generating the contract includes all of the items required in the file for the interview plus

For tenure-track positions, if the faculty member has not completed the terminal degree the contract generated will indicate that the faculty will be appointed as a lecturer if the degree is not conferred prior to arriving on campus. If for some reason a transcript noting the highest degree has not been received by the Provost's Office, the contract will not be sent.

Once you have received confirmation that the Provost has officially approved the hire of your candidate is it permissible for you to contact the candidate and let him or her know a contract is being generated. You may not make an offer to the candidate--only the president or provost are authorized to do so, and it comes in the form of a contract.

When Human Resources sends the contract through email for final approved, review all details carefully and then "reply to all" with your approval or changes.